How to keep an audit trail for bill records in MYOB Business

An AP audit trail is the record of who received, coded, approved and paid each bill and what was checked. What is segregation of duties?

Before you start

Where to find it: Purchases > Bills > open the bill > More information > Activity history

Open Purchases > Bills and click the bill number. At the bottom under More information read the Activity history. It shows when the bill was created and any payments applied.
Link the supplier document: click Link a source document, drag a file in or browse for it, select it and click Link. PDF, TIFF, JPEG and PNG files under 10MB are accepted.
Click Open split view to see the document and the bill side by side. Hover over the bar at the top of the document to download or print it.
Run a review: Reporting > Exceptions dashboard, choose the period and click Run review. Payables reconciliation exceptions compares unpaid bills to the linked payables account.

Activity history shows when the bill was created and any payments applied. MYOB help does not describe a log of who edited what.
A bill that is paid in full cannot be edited until you delete its payment.
Only bill payments that are not reconciled or matched to a bank transaction can be deleted. Unreconcile or unmatch first.

To delete a payment, open the bill, click the payment's reference number in the Activity history, click Delete and confirm.
Unlinking a document returns it to Uploads, where it can be linked to another transaction.
After you change a supplier's details, open the bill and click Save to bring the new address onto an existing bill.
Available reports and reviews depend on your plan.

Forward the invoice to Pulsify. The original file is kept with the bill.
Set approval rules by supplier, amount or account. Add steps and a review step if needed.
Rejections and approvals are recorded with the person and date. Rejections can carry a reason.
On approval, the bill is created in MYOB Business with the file attached.

Pulsify connects to MYOB in one click. Approved bills are created in MYOB with the source file attached.

What Pulsify does not do here

Last checked 2026-10-19. Confidence: confirmed.

Open the bill and read the Activity history under More information.

When the bill was created and any payments applied. MYOB help does not describe a log of who edited what.

Yes. Keep the supplier document attached to the bill so the record sits in one place.

Yes. Approvals and rejections are recorded with the person and date.

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Book a call to see how Pulsify handles supplier bills in MYOB Business.