HOW-TO

How to set up a new supplier safely in SYSPRO

Short answer

Before the first bill, collect the supplier's ABN and bank details, check the ABN, phone to confirm, have a second person approve the supplier record in SYSPRO, then enter the first supplier invoice.

Last checked

Setting up a new supplier safely means checking who they are and where the money goes before the first payment. What is supplier onboarding?

The SYSPRO way

Where to find it: Program List > Accounts Payable > Setup > Suppliers

  1. Add the supplier with branch, currency, invoice terms, ledger codes and tax.
  2. Tick Supplier on hold until your checks are done.
  3. Turn on Amendment journals required to log supplier additions.

Limits in SYSPRO

  • No ABN lookup or bank check is built in.

Good to know in SYSPRO

  • A supplier on hold is left out of automatic payment selection.

Words SYSPRO uses

  • Invoice terms. Rules that work out the due date and discount date for each supplier.

The Pulsify way

  1. Forward the first supplier invoice to Pulsify.
  2. Pulsify flags a supplier not found in SYSPRO so you add the record with the right details.
  3. It checks the ABN against the ABR and flags an invalid ABN or one not registered for GST.
  4. It compares bank details with the supplier record and flags a mismatch.
  5. Route first bills for new suppliers to a second approver.

Pulsify connects to SYSPRO. We set up the connection for you.

What Pulsify does not do here

  • Pulsify flags. A person still confirms by phone.

Common mistakes

  • Leaving Supplier on hold unticked, so a new supplier can be picked up for automatic payment before checks are done.
  • Not setting the ledger codes, invoice terms and tax when you add the supplier.

More help

Sources

Last checked 2026-10-19. Confidence: confirmed.

Common questions

How do I stop payments to a new supplier until checks are done?

Tick Supplier on hold. A supplier on hold is left out of automatic payment selection.

Does SYSPRO check ABNs or bank details?

No ABN lookup or bank check is built in.

Can SYSPRO log new suppliers?

Yes. Turn on Amendment journals required to log supplier additions.

What does Pulsify check?

ABN, GST status and bank detail mismatches.

Pulsify setup guides

Want this done for you?

Book a call to see how Pulsify handles supplier bills in SYSPRO.

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