HOW-TO

How to set a default ledger code for each supplier in SYSPRO

Short answer

In SYSPRO, open the supplier record and set a default ledger code and tax code. New supplier invoice lines will start with those and you can change any line.

Last checked

A default account is the expense account a supplier's bills are coded to unless someone changes it. It saves time on repeat suppliers. What is chart of accounts?

The SYSPRO way

Where to find it: Program List > Accounts Payable > Setup > Suppliers

  1. Open the Suppliers program and pick the supplier.
  2. Set the merchandise and freight ledger codes against the supplier.
  3. Save. AP Invoice Posting fills these ledger codes by default.

Limits in SYSPRO

  • If you leave the merchandise or freight ledger code blank, SYSPRO uses the ledger code from the Default merchandise setup option.

The Pulsify way

  1. Forward the supplier's invoice to your Pulsify address or upload it. Pulsify reads every line and finds the supplier in SYSPRO.
  2. Pulsify suggests an account for each line from how that supplier was coded on past bills in SYSPRO.
  3. Correct a suggestion when it is wrong. Later bills for that supplier follow the pattern.
  4. Approve. The supplier invoice is created in SYSPRO.

Pulsify connects to SYSPRO. We set up the connection for you.

What Pulsify does not do here

  • There is no setting in Pulsify to fix a default account for a supplier. It learns from past bills.
  • A default set on the supplier in SYSPRO stays in SYSPRO.

Common mistakes

  • Setting the merchandise code but not the freight code, so freight posts to the Default merchandise setup option and not the supplier's merchandise code.

More help

Sources

Last checked 2026-10-19. Confidence: confirmed.

Common questions

Which defaults can I set for a supplier?

The merchandise and freight ledger codes, set against the supplier in the Suppliers program. AP Invoice Posting fills them in by default.

What if I set no default?

SYSPRO uses the ledger code from the Default merchandise setup option.

Does Pulsify let me set a default account?

Not as a setting. Pulsify learns each supplier's coding from past bills in your accounting system and suggests an account for every line.

Pulsify setup guides

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