A default account is the expense account a supplier's bills are coded to unless someone changes it. It saves time on repeat suppliers. What is chart of accounts?
Before you start
- Purchasing permissions
The Business Central way
Where to find it: Vendor Card, Recurring Purchase Lines and Text-to-Account Mapping
- Create recurring purchase lines with the usual account and assign them to the vendor.
- Use Get Recurring Purchase Lines on new invoices from that vendor.
- For e-invoices, add a Text-to-Account Mapping so a line text maps to a debit G/L account.
Limits in Business Central
- The Microsoft help does not describe a single default expense account on the vendor card.
- Recurring purchase lines cannot hold prices.
Good to know in Business Central
- Microsoft says the Payables Agent flow can depend on existing purchase invoice history when it drafts lines.
The Pulsify way
- Forward the supplier's invoice to your Pulsify address or upload it. Pulsify reads every line and finds the vendor in Business Central.
- Pulsify suggests an account for each line from how that vendor was coded on past bills in Business Central.
- Correct a suggestion when it is wrong. Later bills for that vendor follow the pattern.
- Approve. The purchase invoice is created in Business Central.
Pulsify connects to Business Central. We set up the connection for you.
What Pulsify does not do here
- There is no setting in Pulsify to fix a default account for a vendor. It learns from past bills.
- A default set on the vendor in Business Central stays in Business Central.
Common mistakes
- Expecting prices from recurring purchase lines. They cannot hold prices.
- Forgetting to use Get Recurring Purchase Lines on the new invoice.
More help
- How to set a default account for each vendor in MYOB Acumatica
- How to set a default nominal code for each supplier in Sage 200
- How to set a default GL account for each vendor in Sage 300
- How to set up a new vendor safely in Business Central
- How to code one purchase invoice to several G/L account codes in Business Central
- How to bulk change account codes on purchase invoice records in Business Central
- All Business Central how-to guides
- Pulsify setup guides
Sources
Last checked 2026-10-19. Confidence: partial.
Common questions
Can I set a default expense account on the vendor?
The Microsoft help does not describe a single default expense account on the vendor card. Other ways to default accounts are documented.
What are recurring purchase lines?
Lines with the usual account, assigned to the vendor. Use Get Recurring Purchase Lines on new invoices from that vendor. They cannot hold prices.
Can e-invoices default the account?
Yes. Add a Text-to-Account Mapping so a line text maps to a debit G/L account.
Does Pulsify let me set a default account?
Not as a setting. Pulsify learns each supplier's coding from past bills in your accounting system and suggests an account for every line.
Pulsify setup guides
Want this done for you?
Book a call to see how Pulsify handles supplier bills in Business Central.