Multi-entity accounts payable means running supplier bills for several companies, each with its own books, from one team.
What Sage 50 does on its own
Sage 50 Accounts keeps each company in its own data set. Sage 50 Accounts Professional and Client Manager have a Consolidation option under Tools > Period End that merges nominal totals into a parent company. Supplier and customer records are not consolidated.
- Consolidation posts nominal totals only; no transaction drill down.
What you need in Sage 50
- Sage 50 Accounts Professional or Client Manager
- An unused company slot in the licence for the parent
Setting it up in Sage 50
Where to find it: Tools > Period End > Consolidation
- Post all transactions and finish month end in each company.
- Create a new parent company with the same financial year start date and base currency.
- Back up, then run File > Maintenance > Rebuild keeping nominal accounts and the chart of accounts.
- Open the parent and go to Tools > Period End > Consolidation.
- Select the companies, click Consolidate and confirm Yes.
- Post any adjustments and print the management reports.
Good to know in Sage 50
- Consolidation posts a journal for the total on each nominal code, so you cannot drill down to transactions.
- Supplier and customer information, the chart of accounts and departmental budgets are not consolidated.
- You cannot consolidate while data syncs with Remote Data Access, or for companies with different base currencies or year start dates. Three companies need at least a four-company licence.
How to do it in Sage 50
How to close the month in accounts payable in Sage 50
In Sage 50, enter and approve all purchase invoice records dated in the month, accrue goods received, reconcile the Aged Creditors to the ledger, then lock the period.
What Pulsify adds
- Each company in Pulsify is connected to its own set of books with its own documents, suppliers, approval rules and forwarding address.
- One login reaches every company a person has access to.
- Each person has a role per company: Admin, Approver, Reviewer or Submitter.
- The company menu shows how many documents wait on you in each company.
Pulsify connects to Sage 50. We set up the connection for you. More about multi-entity accounts payable in Pulsify.
What Pulsify does not do
- Pulsify does not split one bill across several companies or post intercompany entries.
More help
- PO matching for Sage 50
- Supplier price checks for Sage 50
- Purchase orders for Sage 50
- All Sage 50 how-to guides
Sources
Last checked 2026-10-19.
Common questions
Can Sage 50 Accounts consolidate several companies?
Yes, in Professional and Client Manager. The Consolidation option merges nominal totals into a parent company. The companies need the same base currency and financial year start date.
Do I see supplier invoices from all companies in one place?
No. Consolidation posts journals for nominal totals. Supplier and customer information is not consolidated, so each company keeps its own purchase ledger.
How many company slots do I need to consolidate?
You need an unused company to consolidate into. Sage gives the example that consolidating three companies needs at least a four-company licence.
Can one approver work across companies?
Yes. A person can have a role in each company. Their waiting count shows per company.
Pulsify setup guides
Want this done for you?
Book a call to see how Pulsify handles multi-entity accounts payable in Sage 50.