Entering a supplier bill with line items means recording each row of the invoice (item, quantity, price, account and GST) instead of one lump sum.
Before you start
- Purchasing permissions
The Business Central way
Where to find it: Purchase Invoices (search for Purchase Invoices)
- Open Purchase Invoices and choose New.
- Enter the Vendor Name. Terms and other fields fill from the vendor card.
- Enter the vendor's invoice number in the Vendor Invoice No. field.
- On the Lines FastTab choose the line Type and No. (item, G/L account or others), then Quantity and Direct Unit Cost.
- Check the totals, then choose Post.
Limits in Business Central
- Do not post invoices for physical items until goods arrive and the final cost is known, or inventory value can be wrong.
- If a Doc. Amount check is on, you must key the invoice total and GST first.
Good to know in Business Central
- Recurring purchase lines can be added to repeat invoices.
- Posting turns the invoice into a posted purchase invoice.
The Pulsify way
- Forward the supplier's invoice to your Pulsify address or upload it. Pulsify reads every printed row as its own line.
- Pulsify finds the vendor in Business Central and suggests an account for each line from how that vendor was coded before.
- Review the lines in Pulsify. Fix any account or VAT posting group (GST) and approve.
- On approval, Pulsify creates the purchase invoice in Business Central with the original file attached.
Pulsify connects to Business Central. We set up the connection for you.
What Pulsify does not do here
- Pulsify aims for 99% accuracy, but you still review each bill before approval.
Common mistakes
- Posting an invoice for physical items before the goods arrive and the final cost is known.
- Skipping Vendor Invoice No., which holds the supplier's own invoice number.
More help
- How to enter a bill with line items in MYOB Acumatica
- How to enter a purchase invoice with line items in Sage 200
- How to enter a vendor invoice with line items in Sage 300
- How to get purchase invoice records in by email to Business Central
- How to code one purchase invoice to several G/L account codes in Business Central
- How to code a purchase invoice with mixed GST lines in Business Central
- All Business Central how-to guides
- Pulsify setup guides
Sources
Last checked 2026-10-19. Confidence: confirmed.
Common questions
Where do I enter a vendor's invoice?
Open Purchase Invoices and choose New. Enter the Vendor Name and the vendor's invoice number in Vendor Invoice No. Terms and other fields fill from the vendor card.
Why does it ask me for the total first?
If a Doc. Amount check is on, you must key the invoice total and GST before you can post.
When should I post an invoice for stock?
Not until the goods arrive and the final cost is known. Posting earlier can make inventory value wrong.
Pulsify setup guides
Want this done for you?
Book a call to see how Pulsify handles supplier bills in Business Central.