How to enter a purchase invoice with line items in Sage 50

Entering a supplier bill with line items means recording each row of the invoice (item, quantity, price, account and VAT) instead of one lump sum.

Before you start

Where to find it: Suppliers > Batch invoice

Go to Suppliers and select Batch invoice.
Enter the supplier A/C, Date, Due on (from the supplier terms; 30 days if none), Ref, N/C (nominal code), Dept, Details, net amount and tax code.
To split an invoice add separate lines. Lines with the same account, date and reference group together.
Check the batch totals and press Save.

You cannot print a batch invoice.
Purchase orders and stock need Sage 50 Accounts Professional (Purchase order processing).

Nominal code. The UK name for a general ledger account.
Batch invoice. A window that lets you enter many supplier invoices in one go.

Forward the supplier's invoice to your Pulsify address or upload it. Pulsify reads every printed row as its own line.
Pulsify finds the supplier in Sage 50 and suggests an account for each line from how that supplier was coded before.
Review the lines in Pulsify. Fix any account or VAT code (T-code) and approve.
On approval, Pulsify creates the purchase invoice in Sage 50 with the original file attached.

Pulsify connects to Sage 50. We set up the connection for you.

What Pulsify does not do here

Using different references on lines of one invoice, so they do not group together.
Leaving supplier terms blank, so Due on falls back to 30 days.

Last checked 2026-10-19. Confidence: confirmed.

Go to Suppliers and select Batch invoice. Enter the supplier A/C, Date, Due on, Ref, N/C, Dept, Details, net amount and tax code.

Each line has a net amount and a tax code (T/C). Check the batch totals before you press Save.

You cannot print a batch invoice. Purchase orders and stock need Sage 50 Accounts Professional (Purchase order processing).

Want this done for you?

Book a call to see how Pulsify handles supplier bills in Sage 50.