Entering a supplier bill with line items means recording each row of the invoice (item, quantity, price, account and GST) instead of one lump sum.
Before you start
- A user role with Purchases access (Basics plan has Spend Money only)
The AccountRight way
Where to find it: Purchases command centre > Enter Purchases
- Choose the supplier. You cannot change the supplier after recording.
- Set Tax Inclusive if the prices include GST.
- Pick the layout (Service, Item, Professional or Miscellaneous) and the Purchase Type Bill.
- Enter lines: for services Description, Acct No, Amount, Job and Tax/GST. For items Item Number, quantity, price and tax code.
- Add Freight and any amount Paid Today, then click Record.
Limits in AccountRight
- Not available in AccountRight Basics.
- Miscellaneous layout bills cannot be printed or emailed.
Good to know in AccountRight
- Purchase numbers can be set to warn on duplicates (see T17).
Words AccountRight uses
- Job. A label on each line to track the cost of one job.
The Pulsify way
- Forward the supplier's invoice to your Pulsify address or upload it. Pulsify reads every printed row as its own line.
- Pulsify finds the supplier card in AccountRight and suggests an account for each line from how that supplier card was coded before.
- Review the lines in Pulsify. Fix any account or tax code and approve.
- On approval, Pulsify creates the bill in AccountRight with the original file attached.
Pulsify connects to MYOB in one click. Approved bills are created in MYOB with the source file attached.
What Pulsify does not do here
- Pulsify aims for 99% accuracy, but you still review each bill before approval.
Example in AccountRight
Example Cable Co bills you for cable, connectors and a courier charge. You pick the Service layout with Tax Inclusive off.
| Line | Amount | Tagged to |
|---|---|---|
| Cable | $780.00 | Acct No: materials account, Tax/GST: GST |
| Connectors | $112.50 | Acct No: materials account, Tax/GST: GST |
| Courier | $45.00 | Acct No: freight account, Tax/GST: GST |
Subtotal $937.50 plus GST $93.75 gives a bill total of $1,031.25. Check it against the invoice, then click Record.
Common mistakes
- Choosing the Miscellaneous layout and then trying to print or email the bill. Miscellaneous layout bills cannot be printed or emailed.
- Forgetting to set Tax Inclusive when the prices on the invoice include GST.
More help
- How to enter a bill with line items in MYOB Business
- How to enter a purchase invoice with line items in Sage 50
- How to enter a bill with line items in Xero
- How to get bill records in by email to AccountRight
- How to code one bill to several account codes in AccountRight
- How to code a bill with mixed GST lines in AccountRight
- All AccountRight how-to guides
- Pulsify setup guides
Sources
Last checked 2026-10-19. Confidence: confirmed.
Common questions
Can I change the supplier after I record a bill?
No. You cannot change the supplier after recording, so check it before you click Record.
Which layout do I pick for a bill?
Service, Item, Professional or Miscellaneous. Service takes Description, Acct No, Amount, Job and Tax/GST. Item takes Item Number, quantity, price and tax code.
Is Enter Purchases in AccountRight Basics?
No. The Basics plan has Spend Money only.
Pulsify setup guides
Want this done for you?
Book a call to see how Pulsify handles supplier bills in AccountRight.