HOW-TO

How to route supplier invoice records by amount, supplier or job in SYSPRO

Short answer

In SYSPRO, set invoice registration and approval rules by amount, supplier or job. Put specific rules first, then a default for everything else and test with a real supplier invoice.

Last checked

Routing bills means sending each bill to a different approver depending on its amount, supplier or job. What is approval matrix?

The SYSPRO way

Where to find it: Requisition system: Approval level checking (Purchase Orders Setup) and Group Approval Limits

  1. Set Approval level checking to User, Group or Product class within group.
  2. At group levels, use the Group Approval Limits program to set limits for each group (and each product class within a group).
  3. Set auto-approval on the user so small requisition lines approve themselves.
  4. Requisition lines are approved or routed on to the next user.

Limits in SYSPRO

  • This routing is for purchase requisitions. For supplier invoices, SYSPRO has Invoice Registration then Approve invoice, controlled by operator access and eSignature. The standard AP Invoice Posting approval does not route invoices by amount, supplier or job.
  • A requisition cannot be approved for a supplier who is on hold.

The Pulsify way

  1. Open Approvals in Pulsify and add a step.
  2. Add rows to the step. Each row can match a supplier, an amount range, an account or a tracking category.
  3. Choose who approves each row: a person, a role or a team.
  4. Add a second step for large amounts, or a review step for coding checks.
  5. Set an auto-approve rule for trusted, small bills.
  6. Use Try an invoice to see where a real bill would go.

Pulsify connects to SYSPRO. We set up the connection for you.

What Pulsify does not do here

  • Pulsify does not reassign approvals and does not send reminders.

Common mistakes

  • Setting Group Approval Limits and expecting them to route supplier invoices. They apply to requisitions.
  • Approving a requisition for a supplier who is on hold. SYSPRO does not allow it.

More help

Sources

Last checked 2026-10-19. Confidence: confirmed.

Common questions

Can SYSPRO route supplier invoices by amount?

The standard AP Invoice Posting approval does not route invoices by amount, supplier or job. Invoices use Invoice Registration then Approve invoice, controlled by operator access and eSignature.

Where does amount-based approval exist?

On purchase requisitions. Set Approval level checking to User, Group or Product class within group, then use Group Approval Limits.

Can small requisition lines approve themselves?

Yes. Set auto-approval on the user, so small requisition lines approve themselves.

Pulsify setup guides

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