Why it matters for manufacturers
- A supplier can invoice the wrong entity, which puts GST credits and cost in the wrong place.
- Group-wide suppliers such as steel and gas are bought on one agreement but billed to several plants.
For manufacturers in SYSPRO
- Create primary and secondary suppliers in AP Group Suppliers (Accounts Payable > Setup). The primary supplier receives one remittance.
- Process payments in AP Group Payments. An intercompany group payment spans two or more SYSPRO companies and is started in the primary company.
- All secondary companies must be on the same SYSPRO server as the primary. Use the Intercompany Currency Cross Reference where currency codes differ.
- Open Browse on Group Suppliers from AP Group Payment Manual Allocation to pick the secondary supplier to pay. From there you can add a supplier group and change the secondary suppliers linked to a primary.
- The primary SYSPRO company is where the group payment is processed and where the primary supplier sits. Secondary companies are updated by transactions started there.
What SYSPRO does on its own
SYSPRO runs several companies. Group suppliers support intercompany group payments that pay a primary supplier once. Consolidation uses a holding company that shares ledgers and the Financial Report Writer. Intercompany journals post matched entries to another company.
- The SYSPRO help describes no consolidated AP view across companies.
Currency must exist in both the primary and secondary company. Use the Intercompany Currency Cross Reference where the currency codes differ.
What you need and the setup steps: Multi-entity accounts payable for SYSPRO.
Example
Example Gas Supplies sends one invoice covering bottled gas for Plant 1 in Sydney and Plant 2 in Brisbane, which are separate entities.
| Line | Amount | What the check finds |
|---|---|---|
| Gas cylinders, Plant 1 Sydney | $3,200.00 | Bill to Example Manufacturing East Pty Ltd |
| Gas cylinders, Plant 2 Brisbane | $2,100.00 | Bill to Example Manufacturing North Pty Ltd |
| Cylinder rental, shared | $300.00 | Split by agreed ratio |
Each plant's cost is coded to its own entity and shared rental is split by the agreed ratio. Each entity claims only its own GST.
Common mistakes
- Entering the whole invoice in one entity and fixing it later with an intercompany journal.
- Using different supplier names for the same supplier in each entity, so group spend cannot be added up.
Step-by-step guides for SYSPRO
- How to close the month in accounts payable in SYSPRO
- How to set up supplier invoice approval in SYSPRO
What Pulsify adds
Pulsify gives each company its own address, suppliers and approval rules, with one login across all of them. Pulsify connects to SYSPRO. We set up the connection for you. More about multi-entity accounts payable in Pulsify or Pulsify for manufacturers.
More help
- Multi-entity accounts payable in Business Central for manufacturers
- Multi-entity accounts payable in Dynamics 365 Finance for manufacturers
- Multi-entity accounts payable in Kinetic for manufacturers
- Duplicate invoice checks in SYSPRO for manufacturers
- PO matching in SYSPRO for manufacturers
- Supplier price checks in SYSPRO for manufacturers
- Invoice approvals in SYSPRO for manufacturers
- All SYSPRO how-to guides
Sources
Last checked 2026-10-19.
Common questions
Can SYSPRO pay several plant companies in one run?
Yes, through intercompany group payments. The payment is started in the primary company and updates secondary companies. All must be on the same SYSPRO server. The currency must exist in both companies; use the Intercompany Currency Cross Reference where the codes differ.
Should each entity have its own supplier record?
Usually yes. Give each entity its own record for the supplier, with the same ABN, name and terms. Matching names let you add up group spend on one supplier without mixing the books.
Do currency codes have to match across companies?
The currency must exist in both the primary and secondary company. Where the codes differ, link them with the Intercompany Currency Cross Reference.
Pulsify setup guides
Want this done for you?
Book a call to see how Pulsify handles multi-entity accounts payable in SYSPRO for manufacturers.