Purchase orders for CloudSuite Industrial

A purchase order is the written order you send a vendor before they deliver, so the bill can be checked against it later.

What CloudSuite Industrial does on its own

The Purchasing module handles requisitions, POs, blanket POs and releases. Approval is on requisition lines. A user changes a line to Approved only if their PO Req Limit and PO Req Line Limit cover the amount.

What you need in CloudSuite Industrial

• Purchasing module
• PO Req Limit and PO Req Line Limit set on the Users form

Setting it up in CloudSuite Industrial

Where to find it: Purchase Orders / Purchase Order Builder; Convert PO Requisition

1. Create a PO requisition manually or from a customer order, job or planned order.
2. A user with the right authorisation changes each requisition line to Approved.
3. Their limits on the Users form must cover the line amount.
4. Run Convert PO Requisition to create PO lines from the approved lines.

Good to know in CloudSuite Industrial

• The Approver field on the requisition header is information only and is not checked.
• Vendor Contract Prices can hold agreed prices with an effective date and Approved or Pending status.

How to do it in CloudSuite Industrial

How to raise a purchase order and get it approved in CloudSuite Industrial

In CloudSuite Industrial, create a purchase order with the vendor, lines and prices. Submit it for approval and send it to the vendor only after it is approved.

How to match a voucher to a purchase order in CloudSuite Industrial

In CloudSuite Industrial, open the purchase order, compare each voucher line to the purchase order line on quantity and unit price and query any difference before you approve.

How to handle a partial delivery against a purchase order in CloudSuite Industrial

In CloudSuite Industrial, keep the purchase order open, check each voucher against what has been billed so far and close the purchase order only when the last delivery is invoiced.

What Pulsify adds

1. Raise and approve the purchase order in CloudSuite Industrial as you do now.
2. Open purchase orders come into Pulsify from CloudSuite Industrial.
3. When the voucher arrives, Pulsify matches it to the purchase order line by line and flags differences.
4. A panel shows how much of the purchase order has been billed and what is left.

Pulsify connects to CloudSuite Industrial. We set up the connection for you. More about purchase orders in Pulsify.

What Pulsify does not do

• Raising purchase orders in Pulsify is for Xero only. In CloudSuite Industrial you raise them in CloudSuite Industrial.

More help

• Purchase orders for Dynamics 365 Finance
• Purchase orders for Kinetic
• Purchase orders for IFS Cloud
• Supplier statement reconciliation for CloudSuite Industrial
• Invoice approvals for CloudSuite Industrial
• Invoice capture for CloudSuite Industrial
• All CloudSuite Industrial how-to guides

Sources

Last checked 2026-10-19.

• docs.infor.com/csi/9.00.x/en-us/useradminlist/csi_Procurement_User_Guide_42987.pdf