Matching a bill to a purchase order means checking the invoice lines against what was ordered (and sometimes received) before you pay. What is purchase order?
Before you start
- Purchase order and receipt (GRN) recorded
The CloudSuite Industrial way
Where to find it: Generate A/P Transactions
- Open Generate A/P Transactions and pick the Vendor and Voucher option
- On Additional Material Selection tick Generate from PO or Generate from GRN and choose the range
- Click Select Matching to list receipts on the Material tab
- Delete lines not on the invoice and edit To Vch/Adj quantity and unit cost
- Check totals and click Generate
Limits in CloudSuite Industrial
- Matching is by receipt. Goods not yet received have nothing to match unless a Pre-Register is used
- Quantity and cost matching are on one form, not a separate invoice-vs-PO screen
Good to know in CloudSuite Industrial
- If total distributed PO cost does not equal vouchered lines, the system gives an error
Words CloudSuite Industrial uses
- Voucher. The record of a vendor invoice you owe. It is created in A/P Vouchers and Adjustments or generated from a PO receipt.
- GRN. Goods receiving note. The receipt record for goods that arrived against a purchase order.
The Pulsify way
- Sync your open POs from CloudSuite Industrial to Pulsify.
- Forward the supplier's invoice. Pulsify links it to the right purchase order.
- Pulsify matches each line on quantity and unit price, to within 1 cent.
- Review flags for price differences, extra quantity and lines not on the PO.
- Approve. The voucher is created in CloudSuite Industrial against the purchase order.
Pulsify connects to CloudSuite Industrial. We set up the connection for you.
What Pulsify does not do here
- Pulsify has no tolerance setting. It compares to the cent.
- Flags are warnings. Your approver decides.
Common mistakes
- Leaving lines on the Material tab that are not on the invoice.
- Not editing To Vch/Adj quantity and unit cost to match the invoice.
More help
- How to match a vendor invoice to a purchase order in Dynamics 365 Finance
- How to match an AP invoice to a purchase order in Kinetic
- How to match a supplier invoice to a purchase order in IFS Cloud
- How to handle a partial delivery against a purchase order in CloudSuite Industrial
- How to set a price tolerance on purchase order matching in CloudSuite Industrial
- How to raise a purchase order and get it approved in CloudSuite Industrial
- All CloudSuite Industrial how-to guides
- Pulsify setup guides
Sources
Last checked 2026-10-19. Confidence: confirmed.
Common questions
Can I match goods that are not received yet?
Matching is by receipt, so goods not yet received have nothing to match unless a Pre-Register is used.
How do I pick the receipts?
On Additional Material Selection tick Generate from PO or Generate from GRN and choose the range. Click Select Matching to list receipts on the Material tab.
What if the PO cost does not equal the voucher lines?
The system gives an error if the total distributed PO cost does not equal the vouchered lines.
What does Pulsify flag?
A unit price that differs from the PO, a quantity above the PO line and lines that are not on the PO.
Pulsify setup guides
Want this done for you?
Book a call to see how Pulsify handles supplier bills in CloudSuite Industrial.