Matching a bill to a purchase order means checking the invoice lines against what was ordered (and sometimes received) before you pay. What is purchase order?
Before you start
- Procurement module installed
- Goods received
The IFS Cloud way
Where to find it: Supplier Invoice > Match Supplier Invoice with Purchase Order
- Enter the invoice in Arrival Entry
- Open the match step and pick PO receipt lines
- The final cost postings are created from the posting instructions on each PO line
- Authorise and post
Limits in IFS Cloud
- Goods must be received first
- Needs Purchasing installed
Good to know in IFS Cloud
- Multicompany matching lets one company pay while lines belong to others
Words IFS Cloud uses
- Arrival Entry. The first quick entry of a supplier invoice when it arrives, before full coding.
The Pulsify way
- Sync your open POs from IFS Cloud to Pulsify.
- Forward the supplier's invoice. Pulsify links it to the right purchase order.
- Pulsify matches each line on quantity and unit price, to within 1 cent.
- Review flags for price differences, extra quantity and lines not on the PO.
- Approve. The supplier invoice is created in IFS Cloud against the purchase order.
Pulsify connects to IFS Cloud. We set up the connection for you.
What Pulsify does not do here
- Pulsify has no tolerance setting. It compares to the cent.
- Flags are warnings. Your approver decides.
Common mistakes
- Starting the match before the goods are received.
- Expecting posting lines to come from the invoice rather than the posting instructions on the PO line.
More help
- How to match a vendor invoice to a purchase order in Dynamics 365 Finance
- How to match an AP invoice to a purchase order in Kinetic
- How to match a voucher to a purchase order in CloudSuite Industrial
- How to handle a partial delivery against a purchase order in IFS Cloud
- How to set a price tolerance on purchase order matching in IFS Cloud
- How to raise a purchase order and get it approved in IFS Cloud
- All IFS Cloud how-to guides
- Pulsify setup guides
Sources
Last checked 2026-10-19. Confidence: confirmed.
Common questions
What do I need before I match?
The Procurement module installed and the goods received.
Where do the final postings come from?
They are created from the posting instructions on each PO line.
Can one company pay for others?
Yes. Multicompany matching lets one company pay while the lines belong to others.
What does Pulsify flag?
A unit price that differs from the PO, a quantity above the PO line and lines that are not on the PO.
Pulsify setup guides
Want this done for you?
Book a call to see how Pulsify handles supplier bills in IFS Cloud.