Raising a purchase order means writing down what you are buying, from whom and at what price and getting sign-off before you order. What is purchase order?
Before you start
- Procurement
The IFS Cloud way
Where to find it: Purchase requisition and Purchase Order; Purchase Authorization
- Set up authorizers (individual, group, project role, position, requisitioner or buyer)
- Create authorization routing templates with step numbers and attach them to purchase requisition or purchase order authorization rules
- Release the rules (only released rules are used)
- A purchase order stays Planned until authorized. A requisition line cannot be converted to an order until authorized
Limits in IFS Cloud
- Purchase order authorization is bypassed if the demand code of the order line is an MRO type
- Changes after authorization are controlled by the Allow Changes after Authorization setting
Good to know in IFS Cloud
- Steps run in order, lowest step number first
Words IFS Cloud uses
- Authorizer. A person who can approve posting proposals. Authorization Combination Rules set which code part combinations and amounts they can authorize.
The Pulsify way
- Raise and approve the purchase order in IFS Cloud as usual.
- When the invoice arrives, Pulsify links it to the purchase order and matches the lines.
- Differences in quantity or price are flagged for review before approval.
Pulsify connects to IFS Cloud. We set up the connection for you.
What Pulsify does not do here
- Raising and creating POs in Pulsify works with Xero only today. For IFS Cloud, Pulsify matches bills to the POs you raise there.
Common mistakes
- Forgetting to release the rules. Only released rules are used.
- Expecting authorization on order lines whose demand code is an MRO type.
More help
- How to raise a purchase order and get it approved in Dynamics 365 Finance
- How to raise a purchase order and get it approved in Kinetic
- How to raise a purchase order and get it approved in CloudSuite Industrial
- How to match a supplier invoice to a purchase order in IFS Cloud
- How to handle a partial delivery against a purchase order in IFS Cloud
- How to set up supplier invoice approval in IFS Cloud
- All IFS Cloud how-to guides
- Pulsify setup guides
Sources
Last checked 2026-10-19. Confidence: confirmed.
Common questions
Who can be an authorizer?
An individual, group, project role, position, requisitioner or buyer.
In what order do the steps run?
In order, lowest step number first.
Which orders skip authorization?
Purchase order authorization is bypassed if the demand code of the order line is an MRO type.
Does Pulsify email the PO to the supplier?
No. Send the approved PO yourself.
Pulsify setup guides
Want this done for you?
Book a call to see how Pulsify handles supplier bills in IFS Cloud.