Price List Generator

Why a structured price list matters

A clear price list reduces quoting time, eliminates pricing inconsistencies between sales reps, and gives customers the information they need to make purchasing decisions without a phone call. For wholesale and trade businesses, a well-structured price list is the foundation of the sales process - it defines what you sell, at what price, and on what terms.

How to use this price list generator

1. Enter your business name, logo, and contact details in the header section.
2. Add items with descriptions, unit of measure, and ex-GST prices. Organise them into categories for easy navigation.
3. Toggle the GST display to show prices inclusive or exclusive of GST, depending on whether your audience is B2B or B2C.
4. Set an effective date and add any terms and conditions (e.g., minimum order quantities, delivery charges).
5. Download the formatted price list as a PDF ready to email or print.

GST display requirements for Australian businesses

Australian businesses need to be clear about whether prices are quoted inclusive or exclusive of GST. Under the Competition and Consumer Act 2010, prices displayed to consumers must include GST. B2B price lists are typically shown ex-GST, since registered businesses claim back the GST as an input tax credit. This generator lets you toggle GST display and automatically calculates the GST-inclusive amount from your ex-GST prices, ensuring your price list meets the expectations of your audience and complies with Australian consumer law.

Price list best practices for trade and industrial businesses

For Australian trade suppliers, building materials distributors, and industrial parts businesses, a well-maintained price list is essential. Include SKU or part numbers alongside descriptions so customers can reference items accurately when ordering. Specify the unit of measure clearly (per metre, per kg, per pack) to avoid disputes. Set a validity period so customers know when the list expires and a new one applies. Many businesses update price lists annually or when supplier costs change - keeping your list current prevents margin erosion from outdated pricing.

How AP automation keeps your cost data current

Your sell prices are only as accurate as your buy prices. When supplier invoices are processed promptly and matched to purchase orders, your cost data stays current and your price list reflects real margins. Automating accounts payable ensures supplier price changes are captured immediately, so you can update your price list before margin erosion sets in.