Bulk approval means approving many bills at once instead of opening each one. It saves time on routine bills. What is segregation of duties?
Before you start
- Approver rights
- Approval User Setup with an approver ID and the amount limits for each user (Unlimited Purchase Approval for no limit)
The Business Central way
Where to find it: Requests to Approve
- Search for Requests to Approve and open the page.
- Select one or more lines. You can also approve a single record from the link in the notification.
- Choose Approve, Reject or Delegate.
- Check Approval Request Entries to see each request and its status.
- If a request is no longer needed, the sender chooses Cancel Approval Request on the document. The status goes back to Open and the process can restart.
Good to know in Business Central
- With an approver hierarchy the document stays Pending Approval until every requested approver has approved it. Then it moves to Released.
- Delegate sends the request to a substitute. The order is the approver's designated substitute, then the direct approver, then the approval administrator.
- Overdue Approval Requests has a Send Overdue Approval Notifications action. Each approver with an overdue request gets a list, and the approver and the requesters are copied.
- Notifications can go by email or as notes, and can be sent instantly or on a schedule.
The Pulsify way
- Open the Invoices queue in Pulsify. Filter to bills waiting on you.
- Open anything flagged and fix or reject it.
- Tick the clean bills and use bulk approve.
- Pulsify creates each bill in Business Central with the file attached.
Pulsify connects to Business Central. We set up the connection for you.
What Pulsify does not do here
- Bulk approve is per bill. If one bill fails, the others still go through.
- A bill with a warning may need to be approved from its own page.
Common mistakes
- Selecting several lines and approving them without checking each one.
- Looking for requests on the invoice instead of in Requests to Approve.
More help
- How to approve bill records in bulk in MYOB Acumatica
- How to approve purchase invoice records in bulk in Sage 200
- How to approve bill records in bulk in Sage Intacct
- How to stop paying a purchase invoice twice in Business Central
- How to set up purchase invoice approval in Business Central
- How to route purchase invoice records by amount, vendor or project in Business Central
- All Business Central how-to guides
- Pulsify setup guides
Sources
Last checked 2026-10-19. Confidence: confirmed.
- learn.microsoft.com/en-us/dynamics365/business-central/across-how-use-approval-workflows
- learn.microsoft.com/en-us/dynamics365/business-central/across-how-to-set-up-approval-users
- learn.microsoft.com/en-us/dynamics365/business-central/walkthrough-setting-up-and-using-a-purchase-approval-workflow
Also confirmed by
Common questions
Where do approvers act on requests?
Open Requests to Approve, select one or more lines and choose Approve, Reject or Delegate.
Can I pass a request to someone else?
Yes. Delegate is one of the three choices.
Who can use Requests to Approve?
Users with approver rights.
Does Pulsify let me bulk approve?
Yes. Pulsify supports bulk approve, bulk reject and bulk archive.
Pulsify setup guides
Want this done for you?
Book a call to see how Pulsify handles supplier bills in Business Central.