HOW-TO

How to approve bill records in bulk in MYOB Acumatica

Short answer

Yes. Open Approvals (EP503010), tick the bills and click Approve. Approve All approves every listed record. Records where the approval map needs a reason cannot be approved there. Open each one on Bills and Adjustments (AP301000).

Last checked

Bulk approval means approving many bills at once instead of opening each one. It saves time on routine bills. What is segregation of duties?

Before you start

  • Approval Workflow feature turned on in Enable/Disable Features (CS100000)

The MYOB Acumatica way

Where to find it: Approvals (EP503010)

  1. Open Approvals (EP503010). The list shows only records in your scope: records assigned to you or your workgroup, records reassigned away from you and escalated records from lower workgroups.
  2. Pick a filter tab: All Records, My Approvals or My Workgroup's Approvals.
  3. Tick the unlabeled Included box on each bill you want. Columns include Type, Reference Nbr., Owner, Document Date, Business Account, Total Amount, Workgroup and Assigned Approver ID.
  4. Click Approve on the toolbar for the ticked rows, or Approve All for every listed record.
  5. Open a bill and look at its Approvals tab to see who it was assigned to, who approved it and when.

Limits in MYOB Acumatica

  • The Approvals form lists Reject and Reject All, but the AP approvals topic says a bill is rejected by opening it on its own form. Reasons are only entered on the bill form.
  • Records where the approval map requires a reason cannot be approved or rejected on the Approvals form. Open each one on Bills and Adjustments (AP301000).
  • A document stays Pending Approval until everyone named in the approval map has approved it or one person rejects it.

Good to know in MYOB Acumatica

  • Approval can be single stage (one person), multistage (a fixed order) or parallel (any order). The map decides which one a bill follows.
  • To change an approved or rejected AP document you put it On Hold first. Approval starts again when it is taken off hold.
  • A bill that has the Approvals tab filled keeps its history, so a rejected bill stays in the system with who rejected it.

The Pulsify way

  1. Open the Invoices queue in Pulsify. Filter to bills waiting on you.
  2. Open anything flagged and fix or reject it.
  3. Tick the clean bills and use bulk approve.
  4. Pulsify creates each bill in MYOB Acumatica with the file attached.

Pulsify connects to MYOB Acumatica. We set up the connection for you.

What Pulsify does not do here

  • Bulk approve is per bill. If one bill fails, the others still go through.
  • A bill with a warning may need to be approved from its own page.

Common mistakes

  • Trying to reject from the Approvals list. Reject needs the document opened.
  • Looking for the bulk approve screen when Approval Workflow is not turned on.

More help

Sources

Last checked 2026-10-19. Confidence: confirmed.

Common questions

Where do I approve many bills at once?

Open Approvals (EP503010), tick the documents and click Approve.

Can I reject in bulk?

No. Reject needs the document opened.

What has to be on first?

The Approval Workflow feature, turned on in Enable/Disable Features (CS100000).

Does Pulsify let me bulk approve?

Yes. Pulsify supports bulk approve, bulk reject and bulk archive.

Pulsify setup guides

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