Bill approval means a bill is checked and signed off by the right person before it is paid. A setup says who approves what. What is segregation of duties?
Before you start
- Approval Workflow feature turned on in Enable/Disable Features (CS100000)
- An approval map (EP205015)
The MYOB Acumatica way
Where to find it: Finance > Accounts Payable > AP Preferences (AP101000) > Approval tab
- Turn on Approval Workflow in Enable/Disable Features.
- Create an approval map under Approval Maps (EP205015).
- On AP Preferences, Approval tab, set the map for Bills.
- A saved bill taken off hold gets the status Pending Approval. The approver is emailed.
- The approver approves on the bill or the Approvals form. A rejected bill needs to go back on hold.
Limits in MYOB Acumatica
- Editing an approved or rejected bill starts approval again.
Good to know in MYOB Acumatica
- Choose single stage, multistage in fixed order or parallel approval.
Words MYOB Acumatica uses
- Approval map. A set of steps and rules that decide who approves a document.
The Pulsify way
- Connect MYOB Acumatica to Pulsify. We set up the connection for you where needed.
- Open Approvals. Every company starts with a default rule: any Admin or Approver can approve.
- Add steps for amounts, suppliers or accounts. Choose a person, a role or a team as approver at each step.
- Add a review step if someone should check coding before approval.
- Use Try an invoice to test the rule on a real bill.
- Add auto-approve rules for small or trusted bills if you want.
Pulsify connects to MYOB Acumatica. We set up the connection for you.
What Pulsify does not do here
- Pulsify does not reassign an approval to someone else.
- Pulsify does not send approval reminders.
Common mistakes
- Building the approval map but not setting it for Bills on AP Preferences, so no bill goes to approval.
- Editing an approved bill without expecting approval to start again.
More help
- How to set up purchase invoice approval in Business Central
- How to set up purchase invoice approval in Sage 200
- How to set up bill approval in Sage Intacct
- How to keep an audit trail for bill records in MYOB Acumatica
- How to approve bill records in bulk in MYOB Acumatica
- How to route bill records by amount, vendor or project in MYOB Acumatica
- All MYOB Acumatica how-to guides
- Pulsify setup guides
Sources
Last checked 2026-10-19. Confidence: confirmed.
Common questions
How do I turn on bill approval?
Turn on Approval Workflow in Enable/Disable Features, create a map under Approval Maps (EP205015), then set that map for Bills on the Approval tab of AP Preferences.
What status does a bill get?
A saved bill taken off hold gets the status Pending Approval and the approver is emailed.
What happens if I edit an approved bill?
Editing an approved or rejected bill starts approval again. A rejected bill needs to go back on hold first.
Does Pulsify support multi-step approvals?
Yes. You can set steps by amount, supplier or account. Approvers can be people, roles or teams. A review step is available.
Pulsify setup guides
Want this done for you?
Book a call to see how Pulsify handles supplier bills in MYOB Acumatica.