An AP audit trail is the record of who received, coded, approved and paid each bill and what was checked. What is segregation of duties?
Before you start
- Approval Workflow for approval history
The MYOB Acumatica way
Where to find it: Bills and Adjustments > Approvals tab; System > Audit History
- On a bill the Approvals tab shows who was assigned, who approved and when.
- Statuses are On Hold, Pending Approval, Rejected, Balanced and Open.
- Audit history keeps user operations for the months you set (default 999, minimum 12).
The Pulsify way
- Forward the invoice to Pulsify. The original file is kept with the bill.
- Set approval rules by supplier, amount or account. Add steps and a review step if needed.
- Rejections and approvals are recorded with the person and date. Rejections can carry a reason.
- On approval, the bill is created in MYOB Acumatica with the file attached.
Pulsify connects to MYOB Acumatica. We set up the connection for you.
What Pulsify does not do here
- Pulsify does not replace the record-keeping duties of your business.
Common mistakes
- Expecting approval history on bills when Approval Workflow is not on.
- Relying on the status alone. The Approvals tab holds the who and when.
More help
- How to keep an audit trail for purchase invoice records in Business Central
- How to keep an audit trail for purchase invoice records in Sage 200
- How to keep an audit trail for vendor invoice records in Sage 300
- How to stop paying a bill twice in MYOB Acumatica
- How to set up bill approval in MYOB Acumatica
- How to route bill records by amount, vendor or project in MYOB Acumatica
- All MYOB Acumatica how-to guides
- Pulsify setup guides
Sources
Last checked 2026-10-19. Confidence: confirmed.
Common questions
What does the Approvals tab show?
On a bill it shows who was assigned, who approved and when.
What bill statuses are there?
On Hold, Pending Approval, Rejected, Balanced and Open.
How long is audit history kept?
Audit history keeps user operations for the months you set. The default is 999 and the minimum is 12.
Does Pulsify record approvals?
Yes. Approvals and rejections are recorded with the person and date.
Pulsify setup guides
Want this done for you?
Book a call to see how Pulsify handles supplier bills in MYOB Acumatica.