An AP audit trail is the record of who received, coded, approved and paid each bill and what was checked. What is segregation of duties?
Before you start
- Sage 300 Accounts Payable
- Security authorisation for the screen
The Sage 300 way
Where to find it: Accounts Payable posting journals and Vendor Transactions report
- Print the posting journals for each batch and file them.
- Use the Vendor Transactions report as the audit trail of posted vendor transactions.
- Batch numbers are assigned automatically.
Limits in Sage 300
- The guide does not describe a field-level change log for vendor records.
Words Sage 300 uses
- Batch. A group of invoices entered together and then posted together.
The Pulsify way
- Forward the invoice to Pulsify. The original file is kept with the bill.
- Set approval rules by supplier, amount or account. Add steps and a review step if needed.
- Rejections and approvals are recorded with the person and date. Rejections can carry a reason.
- On approval, the A/P invoice is created in Sage 300 with the file attached.
Pulsify connects to Sage 300. We set up the connection for you.
What Pulsify does not do here
- Pulsify does not replace the record-keeping duties of your business.
Common mistakes
- Not filing the posting journals for each batch.
- Assuming vendor changes are logged, when standard Sage 300 AP has no field-level change log.
More help
- How to keep an audit trail for purchase invoice records in Business Central
- How to keep an audit trail for bill records in MYOB Acumatica
- How to keep an audit trail for purchase invoice records in Sage 200
- How to stop paying a vendor invoice twice in Sage 300
- How to route vendor invoice records by amount, vendor or project in Sage 300
- All Sage 300 how-to guides
- Pulsify setup guides
Sources
Last checked 2026-10-19. Confidence: partial.
Common questions
What is the audit trail in Sage 300 AP?
Print the posting journals for each batch and file them. The Vendor Transactions report is the audit trail of posted vendor transactions.
Are batches numbered?
Yes. Batch numbers are assigned automatically.
Does it log changes to vendor records?
The guide does not describe a field-level change log for vendor records. The Greytrix Vendor Logger add-on lists field-by-field changes on the vendor screen.
Does Pulsify record approvals?
Yes. Approvals and rejections are recorded with the person and date.
Pulsify setup guides
Want this done for you?
Book a call to see how Pulsify handles supplier bills in Sage 300.