How to close the month in accounts payable in Sage 300

Closing the month in AP means making sure every bill for the month is entered, approved and coded and the payables balance ties out.

Before you start

• Sage 300 Accounts Payable
• Security authorisation for the screen

The Sage 300 way

Where to find it: Accounts Payable > A/P Transactions and A/P Periodic Processing

1. Post the invoice, payment and adjustment batches for the period.
2. Print and file the posting journals.
3. Print Vendor Transactions and Aged Payables.
4. Run Periodic Processing > Create G/L Batch so A/P posts to the ledger.
5. Reconcile the A/P control account to Aged Payables. Run Year End Processing at year end.

Limits in Sage 300

• The Vendor Transactions report is the audit trail of posted transactions.

Words Sage 300 uses

• Batch. A group of invoices entered together and then posted together.

The Pulsify way

1. Clear the Pulsify queue: approve, reject or archive each bill waiting.
2. Forward missing bills from suppliers to your Pulsify address.
3. Reconcile key supplier statements in Pulsify.
4. Then run reports and lock the period in Sage 300.

Pulsify connects to Sage 300. We set up the connection for you.

What Pulsify does not do here

• Pulsify does not post accruals.
• Aged payables and period locks are in Sage 300.

Common mistakes

• Closing without running Create G/L Batch, so A/P has not posted to the ledger.
• Reconciling the A/P control account before every batch is posted.

More help

• How to close the month in accounts payable in Business Central
• How to close the month in accounts payable in MYOB Acumatica
• How to close the month in accounts payable in Sage 200
• How to run the Aged Payables report in Sage 300
• How to check GST coding on vendor invoice records in Sage 300 before you lodge your BAS
• All Sage 300 how-to guides
• Pulsify setup guides

Sources

Last checked 2026-10-19. Confidence: partial.

• cdn.na.sage.com/docs/en/customer/300erp/2023/open/Sage300_AccountsPayable_UserGuide.pdf