An AP audit trail is the record of who received, coded, approved and paid each bill and what was checked. What is segregation of duties?
Before you start
- Accounting System Manager access
The Sage 200 way
Where to find it: Accounting System Manager > Audit Log > View Audit Log
- Open the audit log for key changes such as supplier bank details.
- Use the Day Book report in Purchase Ledger > Reports to see who entered a group of transactions.
- Purchase order authorisation has its own Authorisation audit log.
Limits in Sage 200
- Audit log covers key areas, not every field.
The Pulsify way
- Forward the invoice to Pulsify. The original file is kept with the bill.
- Set approval rules by supplier, amount or account. Add steps and a review step if needed.
- Rejections and approvals are recorded with the person and date. Rejections can carry a reason.
- On approval, the purchase invoice is created in Sage 200 with the file attached.
Pulsify connects to Sage 200. We set up the connection for you.
What Pulsify does not do here
- Pulsify does not replace the record-keeping duties of your business.
Common mistakes
- Expecting the audit log to cover every field.
- Forgetting the separate Authorisation audit log for purchase order authorisation.
More help
- How to keep an audit trail for purchase invoice records in Business Central
- How to keep an audit trail for bill records in MYOB Acumatica
- How to keep an audit trail for vendor invoice records in Sage 300
- How to stop paying a purchase invoice twice in Sage 200
- How to set up purchase invoice approval in Sage 200
- How to route purchase invoice records by amount, supplier or project in Sage 200
- All Sage 200 how-to guides
- Pulsify setup guides
Sources
Last checked 2026-10-19. Confidence: confirmed.
Common questions
Where is the audit log?
Accounting System Manager > Audit Log > View Audit Log. It shows key changes such as supplier bank details.
Does it log every field?
No. The audit log covers key areas, not every field.
How do I see who entered a group of transactions?
Use the Day Book report in Purchase Ledger > Reports. Purchase order authorisation has its own Authorisation audit log.
Does Pulsify record approvals?
Yes. Approvals and rejections are recorded with the person and date.
Pulsify setup guides
Want this done for you?
Book a call to see how Pulsify handles supplier bills in Sage 200.