HOW-TO

How to approve voucher records in bulk in CloudSuite Industrial

Short answer

In CloudSuite Industrial, filter the voucher list to bills ready for approval, tick the ones you have checked and approve them together. Open unusual bills one by one.

Last checked

Bulk approval means approving many bills at once instead of opening each one. It saves time on routine bills. What is segregation of duties?

Before you start

  • Voucher Authorization switched on in Purchasing Parameters

The CloudSuite Industrial way

Where to find it: Voucher Authorization utility

  1. Switch on Voucher Authorization in Purchasing Parameters (General tab)
  2. Run the Voucher Authorization utility. Filter by Authorizer, Voucher, Invoice Date, Vendor and Authorization Status (Failed and or Matched)
  3. Choose Preview to check or Commit to save, then Process
  4. Post the vouchers the utility authorized

Limits in CloudSuite Industrial

  • The utility authorizes by matching to the PO within tolerance. It is not a manager sign-off screen
  • Vouchers with a Failed status are not posted

Words CloudSuite Industrial uses

  • Voucher. The record of a vendor invoice you owe. It is created in A/P Vouchers and Adjustments or generated from a PO receipt.

The Pulsify way

  1. Open the Invoices queue in Pulsify. Filter to bills waiting on you.
  2. Open anything flagged and fix or reject it.
  3. Tick the clean bills and use bulk approve.
  4. Pulsify creates each bill in CloudSuite Industrial with the file attached.

Pulsify connects to CloudSuite Industrial. We set up the connection for you.

What Pulsify does not do here

  • Bulk approve is per bill. If one bill fails, the others still go through.
  • A bill with a warning may need to be approved from its own page.

Common mistakes

  • Choosing Commit before checking the result with Preview.
  • Expecting vouchers with a Failed status to post.

More help

Sources

Last checked 2026-10-19. Confidence: confirmed.

Common questions

How do I authorise many vouchers at once?

Run the Voucher Authorization utility. Filter by Authorizer, Voucher, Invoice Date, Vendor and Authorization Status (Failed and or Matched).

Should I choose Preview or Commit?

Choose Preview to check the result and Commit to save it, then Process. Post the vouchers the utility authorized.

Is it a manager sign-off screen?

No. The utility authorizes by matching to the PO within tolerance.

Does Pulsify let me bulk approve?

Yes. Pulsify supports bulk approve, bulk reject and bulk archive.

Pulsify setup guides

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