Bulk approval means approving many bills at once instead of opening each one. It saves time on routine bills. What is segregation of duties?
Before you start
- Approver or release authorisation
The S/4HANA way
Where to find it: My Inbox in Sourcing and Procurement (F0862); Release Blocked Invoices (MRBR)
- Workflow approvals: the approver opens the work item in My Inbox and approves or rejects it.
- Blocked invoices without a workflow: open Release Blocked Invoices (MRBR), filter (Blocked Due to Variances, Manual Payment Block, Stochastically Blocked), select the invoices and release them.
Limits in S/4HANA
- The help does not say that My Inbox approves several invoice items at once.
- Release Blocked Invoices lists many blocked invoices and checks if each blocking reason still applies.
- Approving an invoice by workflow releases it at header level. The block indicator can stay on the item. Use Release Blocked Invoices to delete it.
Words S/4HANA uses
- Payment block. A flag on an invoice that stops it from being paid.
The Pulsify way
- Open the Invoices queue in Pulsify. Filter to bills waiting on you.
- Open anything flagged and fix or reject it.
- Tick the clean bills and use bulk approve.
- Pulsify creates each bill in S/4HANA with the file attached.
Pulsify connects to S/4HANA. We set up the connection for you.
What Pulsify does not do here
- Bulk approve is per bill. If one bill fails, the others still go through.
- A bill with a warning may need to be approved from its own page.
Common mistakes
- Expecting My Inbox to approve a batch, when the help does not say it does.
- Assuming workflow approval cleared the block on the item, when the indicator can stay.
More help
- How to approve AP invoice records in bulk in Kinetic
- How to approve voucher records in bulk in CloudSuite Industrial
- How to approve vendor bill records in bulk in NetSuite
- How to stop paying a supplier invoice twice in S/4HANA
- How to set up supplier invoice approval in S/4HANA
- How to route supplier invoice records by amount, supplier or WBS element in S/4HANA
- All S/4HANA how-to guides
- Pulsify setup guides
Sources
Last checked 2026-10-19. Confidence: partial.
- help.sap.com/docs/SAP_S4HANA_CLOUD/0e602d466b99490187fcbb30d1dc897c/ea000f40b88b4ff6b75e630aa2cf0e39.html
- help.sap.com/docs/SAP_S4HANA_CLOUD/0e602d466b99490187fcbb30d1dc897c/74497657a11a0522e10000000a44147b.html
- help.sap.com/docs/SAP_S4HANA_CLOUD/0e602d466b99490187fcbb30d1dc897c/9bd9a6b4124446a5b31ddfecbff07508.html
Common questions
Can I approve many invoices at once in My Inbox?
The help does not say that My Inbox approves several invoice items at once. The approver opens each work item and approves or rejects it.
How do I release many blocked invoices?
Open Release Blocked Invoices (MRBR), filter by Blocked Due to Variances, Manual Payment Block or Stochastically Blocked, select the invoices and release them. It checks if each blocking reason still applies.
Why is the block still on after workflow approval?
Approving by workflow releases the invoice at header level. The block indicator can stay on the item. Use Release Blocked Invoices to delete it.
Does Pulsify let me bulk approve?
Yes. Pulsify supports bulk approve, bulk reject and bulk archive.
Pulsify setup guides
Want this done for you?
Book a call to see how Pulsify handles supplier bills in S/4HANA.