HOW-TO

How to approve vendor bill records in bulk in NetSuite

Short answer

Yes. Go to Transactions > Payables > Approve Bills, tick Approve on each bill or click Mark All, then Submit. If one bill errors, processing stops and the bills before it stay approved.

Last checked

Bulk approval means approving many bills at once instead of opening each one. It saves time on routine bills. What is segregation of duties?

Before you start

  • Permissions: Vendor Bill Approval, Bills and Find Transaction

The NetSuite way

Where to find it: Transactions > Payables > Approve Bills

  1. Go to Transactions > Payables > Approve Bills.
  2. Filter by Vendor and date range if you want.
  3. Tick the Approve box on each bill, or click Mark All.
  4. Click Submit. The bills become Approved and can be paid.

Limits in NetSuite

  • If one bill errors, processing stops. The bills before it stay approved. Approve the failed bill by itself, then submit the rest again.
  • An approved bill cannot be set back to Pending Approval in the user interface.
  • This is for standard approval. In the Employee Center you open Bill to Approve from the Reminders portlet.
  • Oracle states the bulk-approve page lists bills that need approval.

Good to know in NetSuite

  • You can also edit one bill and set Approval Status to Approved. There is no Approve button on a pending bill with standard approval.

The Pulsify way

  1. Open the Invoices queue in Pulsify. Filter to bills waiting on you.
  2. Open anything flagged and fix or reject it.
  3. Tick the clean bills and use bulk approve.
  4. Pulsify creates each bill in NetSuite with the file attached.

Pulsify connects to NetSuite. We set up the connection for you.

What Pulsify does not do here

  • Bulk approve is per bill. If one bill fails, the others still go through.
  • A bill with a warning may need to be approved from its own page.

Common mistakes

  • Clicking Mark All without scanning the list, then finding an approved bill cannot go back to Pending Approval.
  • Searching for an Approve button on a pending bill. With standard approval you edit the bill and set Approval Status to Approved, or use the bulk page.

More help

Sources

Last checked 2026-10-19. Confidence: confirmed.

Common questions

Where do I approve many vendor bills at once?

Go to Transactions > Payables > Approve Bills. Filter by Vendor and date range if you like, tick Approve on each bill or click Mark All, then Submit. The bills become Approved and can be paid.

What happens if one bill errors during bulk approval?

Processing stops. The bills before it stay approved. Approve the failed bill by itself, then submit the rest again.

Can I undo an approval?

Not in the user interface. An approved bill cannot be set back to Pending Approval there, so check the list before you click Submit.

Does Pulsify let me bulk approve?

Yes. Pulsify supports bulk approve, bulk reject and bulk archive.

Pulsify setup guides

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