HOW-TO

How to close the month in accounts payable in NetSuite

Short answer

In NetSuite, enter and approve all vendor bill records dated in the month, accrue goods received, reconcile the A/P Aging report to the ledger, then lock the period.

Last checked

Closing the month in AP means making sure every bill for the month is entered, approved and coded and the payables balance ties out.

Before you start

  • Edit or Full Manage Accounting Periods permission plus Override Period Restrictions to complete all tasks

The NetSuite way

Where to find it: Setup > Accounting > Manage GL > Manage Accounting Periods > Checklist icon

  1. Go to Setup > Accounting > Manage GL > Manage Accounting Periods and click the Checklist icon for the period.
  2. Work down the tasks in order. Lock A/P (and A/R) first to stop postings.
  3. Reconcile A/P to the A/P Aging report yourself.
  4. Click Close on the checklist, then Close Period.

Limits in NetSuite

  • Earlier periods must be closed before you can finish other tasks.
  • Quick Close only marks tasks done without running them.
  • A closed period can be reopened with a justification, and later closed periods reopen too.

Words NetSuite uses

  • A/P Aging. The report listing unpaid bills by how overdue they are.

The Pulsify way

  1. Clear the Pulsify queue: approve, reject or archive each bill waiting.
  2. Forward missing bills from suppliers to your Pulsify address.
  3. Reconcile key supplier statements in Pulsify.
  4. Then run reports and lock the period in NetSuite.

Pulsify connects to NetSuite. We set up the connection for you.

What Pulsify does not do here

  • Pulsify does not post accruals.
  • Aged payables and period locks are in NetSuite.

Common mistakes

  • Using Quick Close and assuming the tasks ran, when it only marks them done without running them.
  • Reopening an old period without noticing that later closed periods reopen too.

More help

Sources

Last checked 2026-10-19. Confidence: confirmed.

Common questions

Where is the month-end checklist in NetSuite?

Go to Setup > Accounting > Manage GL > Manage Accounting Periods and click the Checklist icon for the period. Work down the tasks in order.

What should I lock first?

Lock A/P (and A/R) first to stop postings. Reconcile A/P to the A/P Aging report yourself, then click Close on the checklist and Close Period.

Can I reopen a closed period?

Yes, with a justification, but later closed periods reopen too. Earlier periods must also be closed before you can finish other tasks.

Does Pulsify lock periods?

No. Lock the period in your accounting system.

Pulsify setup guides

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