HOW-TO

How to close the month in accounts payable in Kinetic

Short answer

In Kinetic, enter and approve all AP invoice records dated in the month, accrue goods received, reconcile the AP Aging Report to the ledger, then lock the period.

Last checked

Closing the month in AP means making sure every bill for the month is entered, approved and coded and the payables balance ties out.

The Kinetic way

Where to find it: AP Invoice Entry groups; GL reconciliation

  1. Post all groups
  2. Reconcile AP to GL
  3. Close the period
  4. Run the Inventory/WIP Reconciliation Report for the AP Clearing account with a wide date range and unposted transactions included.
  5. Compare the Received but Not Invoiced report with the GL Account Balance report for AP Clearing.
  6. Check for invoices stuck in entry groups that were never posted. Post them to the right fiscal period.
  7. Compare the AP subledger to the AP control account with a BAQ if you have one.

Limits in Kinetic

  • Unposted groups cause AP to GL differences
  • Manual journal entries to AP control or clearing accounts are a common cause of difference and are best avoided.

Good to know in Kinetic

  • The same article says AP and AR clearing should be checked weekly or at each posting run, and subledgers against the GL monthly.
  • A purchase price change after receipt, such as a PO moved from $1.00 to $1.50, creates a Purchase Price Variance entry that can skew the clearing balance.
  • Receipts never matched to an invoice show up on Invoice/Receipt Match checks.
  • At year end, run the reconciliation reports for the whole fiscal year to catch old items.

Words Kinetic uses

  • Group. A batch of invoices posted together. Standard invoices cannot share a group with GRNI clearing invoices.
  • BAQ. Business Activity Query. A saved query used for reports and checks.

The Pulsify way

  1. Clear the Pulsify queue: approve, reject or archive each bill waiting.
  2. Forward missing bills from suppliers to your Pulsify address.
  3. Reconcile key supplier statements in Pulsify.
  4. Then run reports and lock the period in Kinetic.

Pulsify connects to Kinetic. We set up the connection for you.

What Pulsify does not do here

  • Pulsify does not post accruals.
  • Aged payables and period locks are in Kinetic.

Common mistakes

  • Closing the period with unposted groups.
  • Skipping the AP to GL reconciliation.

More help

Sources

Last checked 2026-10-19. Confidence: partial.

Common questions

What stops AP matching the ledger?

Unposted groups cause AP to GL differences.

What is the order of steps?

Post all groups, reconcile AP to GL, then close the period.

Where do groups come from?

AP Invoice Entry groups. Post every group before you reconcile.

Does Pulsify lock periods?

No. Lock the period in your accounting system.

Pulsify setup guides

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