HOW-TO

How to put a disputed AP invoice on hold in Kinetic

Short answer

In Kinetic, keep the AP invoice out of the payment group with a note on what is disputed and who is chasing. Tell the supplier in writing and record the AP debit memo when it arrives.

Last checked

Putting a disputed bill on hold means stopping it from being paid while you sort out the problem with the supplier.

The Kinetic way

Where to find it: AP Invoice Entry > Hold Invoice or Hold Payment; Posted Invoice Update to release

  1. Tick Hold Invoice for a bill with a dispute or a price gap
  2. Or tick Hold Payment for a bill that is fine but should not be paid yet
  3. Both stop payment selection
  4. To release, untick it in Posted Invoice Update

Limits in Kinetic

  • A supplier-level hold also blocks payments, so check both places if a bill will not pay

The Pulsify way

  1. Forward the invoice to Pulsify. It flags price and quantity differences against the PO and possible duplicates.
  2. If you disagree with the bill, reject it with a reason. The reason is saved with the bill.
  3. When the corrected invoice or credit note arrives, forward it and approve it.

Pulsify connects to Kinetic. We set up the connection for you.

What Pulsify does not do here

  • Pulsify does not have a dispute status or a hold on payment.
  • Payment runs happen in Kinetic.

Common mistakes

  • Using Hold Payment for a dispute when Hold Invoice fits it.
  • Forgetting the supplier-level hold when a bill will not pay.

More help

Sources

Last checked 2026-10-19. Confidence: partial.

Common questions

What is the difference between Hold Invoice and Hold Payment?

Tick Hold Invoice for a bill with a dispute or a price gap. Tick Hold Payment for a bill that is fine but should not be paid yet. Both stop payment selection.

How do I release a hold?

Untick it in Posted Invoice Update.

Why will a bill still not pay?

A supplier-level hold also blocks payments, so check both places.

Does Pulsify have a hold status?

No. You can reject with a reason in Pulsify. Keep the bill out of payment runs in your accounting system.

Pulsify setup guides

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