An AP audit trail is the record of who received, coded, approved and paid each bill and what was checked. What is segregation of duties?
The CloudSuite Industrial way
Where to find it: Journal and ledger reports
- Vouchers keep the Authorizer and Auth Status
- Posting creates journal entries with reference APRV plus the voucher number
- Reports of voided checks and posted transactions give a trail
Limits in CloudSuite Industrial
- The Infor guide does not describe field-level change history.
Words CloudSuite Industrial uses
- Voucher. The record of a vendor invoice you owe. It is created in A/P Vouchers and Adjustments or generated from a PO receipt.
- Auth Status. A voucher status of Authorized, Failed or Matched. Vouchers with Failed status do not post.
The Pulsify way
- Forward the invoice to Pulsify. The original file is kept with the bill.
- Set approval rules by supplier, amount or account. Add steps and a review step if needed.
- Rejections and approvals are recorded with the person and date. Rejections can carry a reason.
- On approval, the voucher is created in CloudSuite Industrial with the file attached.
Pulsify connects to CloudSuite Industrial. We set up the connection for you.
What Pulsify does not do here
- Pulsify does not replace the record-keeping duties of your business.
Common mistakes
- Expecting field-by-field history on vouchers. The Infor guide does not describe it.
- Not keeping the reports of voided checks and posted transactions.
More help
- How to keep an audit trail for vendor invoice records in Dynamics 365 Finance
- How to keep an audit trail for AP invoice records in Kinetic
- How to keep an audit trail for supplier invoice records in IFS Cloud
- How to set up voucher approval in CloudSuite Industrial
- How to route voucher records by amount, vendor or project in CloudSuite Industrial
- All CloudSuite Industrial how-to guides
- Pulsify setup guides
Sources
Last checked 2026-10-19. Confidence: partial.
Common questions
What does a voucher record?
Vouchers keep the Authorizer and Auth Status.
What reference do posting journals carry?
Posting creates journal entries with reference APRV plus the voucher number.
Is there field-level change history?
The Infor guide does not describe it. Reports of voided checks and posted transactions give a trail.
Does Pulsify record approvals?
Yes. Approvals and rejections are recorded with the person and date.
Pulsify setup guides
Want this done for you?
Book a call to see how Pulsify handles supplier bills in CloudSuite Industrial.