Invoice approval is the check that the right person agrees a supplier bill is correct before it is paid.
What SYSPRO does on its own
SYSPRO uses invoice registration then approval. A registered invoice stays out of AP and GL balances until someone with permission to approve it approves it. The standard AP Invoice Posting approval does not route invoices by amount or supplier. Requisitions have approval levels and limits.
- No routing by amount or supplier in the standard AP Invoice Posting approval. SYSPRO Workflow Services can automate routing.
- No bulk approve.
What you need in SYSPRO
- Operator permission to approve invoices (set in Operator Maintenance)
- Invoice registration enabled
- eSignature AP Approve registered invoice if used
Setting it up in SYSPRO
Where to find it: Program List > Accounts Payable > Invoice Processing (AP Invoice Posting) and AP Invoice Registration
- Register the invoice in AP Invoice Registration.
- Open AP Invoice Posting and pick Transaction type Approve invoice.
- Enter the registered invoice number.
- Post.
- Limit who can approve with the operator activity and the eSignature.
Good to know in SYSPRO
- One registered invoice is approved at a time. There is no bulk approve.
- Registered credit and debit notes are approved the same way.
- Approval level checking for requisitions can be User, Group or Product class within group.
How to do it in SYSPRO
How to set up supplier invoice approval in SYSPRO
In SYSPRO, set up invoice registration and approval: choose who can approve and their limits, then test it with a real supplier invoice before you rely on it.
How to route supplier invoice records by amount, supplier or job in SYSPRO
In SYSPRO, set invoice registration and approval rules by amount, supplier or job. Put specific rules first, then a default for everything else and test with a real supplier invoice.
What Pulsify adds
- Every company starts with a default rule: any Admin or Approver can approve.
- With the Approval Workflows Add-on, add ordered steps that route by supplier, amount, account and tracking such as job.
- Each step asks a role, a person or a team. A step can need any one of them or everyone.
- Add a review step before approval if someone should check coding first.
- Use Try an invoice to see which path a sample bill would take.
- Approvers approve, reject or send back from a phone or laptop, one bill or many at once.
Pulsify connects to SYSPRO. We set up the connection for you. More about invoice approvals in Pulsify.
What Pulsify does not do
- Pulsify does not reassign an approval to someone else.
- Pulsify does not send approval reminders.
- Pulsify never moves money. Payment runs stay in SYSPRO or your bank.
More help
- Invoice approvals for Business Central
- Invoice approvals for MYOB Acumatica
- Invoice approvals for Sage 200
- Invoice capture for SYSPRO
- Supplier credit notes for SYSPRO
- Duplicate invoice checks for SYSPRO
- All SYSPRO how-to guides
Sources
Last checked 2026-10-19.
Common questions
Does SYSPRO route invoices by amount?
No. For supplier invoices, approval is a permission on who can post.
Can I approve many at once?
No. SYSPRO approves one registered invoice at a time.
What does registration do?
The invoice stays out of AP and GL balances until approved.
Is every approval recorded?
Yes. Every approve, reject and send back is recorded in the bill's activity with who did it and any reason.
Pulsify setup guides
Want this done for you?
Book a call to see how Pulsify handles invoice approvals in SYSPRO.