Invoice approval is the check that the right person agrees a supplier bill is correct before it is paid.
What MYOB Acumatica does on its own
Approval workflow with approval maps: single, multistage or parallel.
- Needs the Approval Workflow feature.
What you need in MYOB Acumatica
- Approval Workflow feature
- Approval Maps (EP205015) access
Setting it up in MYOB Acumatica
Where to find it: Finance > Accounts Payable > AP Preferences (AP101000) > Approval tab
- Turn on Approval Workflow in Enable/Disable Features.
- Create an approval map under Approval Maps (EP205015) with entity type Bills and Adjustments.
- Set the map for Bills on the Approval tab of AP Preferences.
- A saved bill taken off hold gets the status Pending Approval, and the approver is emailed.
- The approver approves on the bill or on the Approvals form (EP503010). A rejected bill goes back on hold.
Good to know in MYOB Acumatica
- Maps can be single stage, multistage or parallel. Steps can run in sequence or at once.
- Each rule has a Conditions tab where you pick an Entity, Field Name, Condition and value.
- MYOB Acumatica is usually set up through an MYOB partner, so ask them to build the approval map with you.
How to do it in MYOB Acumatica
How to set up bill approval in MYOB Acumatica
In MYOB Acumatica, set up approval workflow: choose who can approve and their limits, then test it with a real bill before you rely on it.
How to approve bill records in bulk in MYOB Acumatica
Yes. Open Approvals (EP503010), tick the bills and click Approve. Approve All approves every listed record. Records where the approval map needs a reason cannot be approved there. Open each one on Bills and Adjustments (AP301000).
How to route bill records by amount, vendor or project in MYOB Acumatica
In MYOB Acumatica, set approval workflow rules by amount, vendor or project. Put specific rules first, then a default for everything else and test with a real bill.
What Pulsify adds
- Every company starts with a default rule: any Admin or Approver can approve.
- With the Approval Workflows Add-on, add ordered steps that route by supplier, amount, account and tracking such as job.
- Each step asks a role, a person or a team. A step can need any one of them or everyone.
- Add a review step before approval if someone should check coding first.
- Use Try an invoice to see which path a sample bill would take.
- Approvers approve, reject or send back from a phone or laptop, one bill or many at once.
Pulsify connects to MYOB Acumatica. We set up the connection for you. More about invoice approvals in Pulsify.
What Pulsify does not do
- Pulsify does not reassign an approval to someone else.
- Pulsify does not send approval reminders.
- Pulsify never moves money. Payment runs stay in MYOB Acumatica or your bank.
More help
- Invoice approvals for Business Central
- Invoice approvals for Sage 200
- Invoice approvals for Sage 300
- Invoice capture for MYOB Acumatica
- Supplier credit notes for MYOB Acumatica
- Duplicate invoice checks for MYOB Acumatica
- All MYOB Acumatica how-to guides
Sources
Last checked 2026-10-19.
- help.myob.com.au/advanced/Docs/Published/UserGuide/AP__con_Approval_of_AP_Bills.html
- help.myob.com.au/advanced/Docs/Published/UserGuide/EP_20_50_15.html
Also confirmed by
Common questions
Can MYOB Acumatica route bills by amount?
Yes. On each approval rule's Conditions tab pick the Entity, Field Name, Condition and value so the rule runs only when true. Assign approvers, then steps run in sequence, in parallel or both.
Where does an approver see their queue?
On the Approvals form (EP503010), using the filter tabs All Records, My Approvals or My Workgroup's Approvals. Tick the bills and click Approve, or Approve All.
Is every approval recorded?
Yes. Every approve, reject and send back is recorded in the bill's activity with who did it and any reason.
Pulsify setup guides
Want this done for you?
Book a call to see how Pulsify handles invoice approvals in MYOB Acumatica.