CLOUDSUITE INDUSTRIAL

Invoice fraud checks for CloudSuite Industrial

Short answer

CloudSuite Industrial covers part of invoice fraud checks on its own. Pulsify flags changed bank details, an invalid or missing tax ID and emails that fail sender checks.

Last checked

Invoice fraud checks look for fake invoices and changed bank details before money leaves your account.

What CloudSuite Industrial does on its own

Vendor Payment Hold with reason codes and role security.

  • No bank change approval

What you need in CloudSuite Industrial

  • Role security on the Vendors form

Setting it up in CloudSuite Industrial

Where to find it: Vendors form > Payment Hold tab; role-based security

  1. Restrict access to the Vendors form to a small group.
  2. Open Vendors and Actions > New for a new vendor.
  3. Enter Terms Code, bank code and payment method.
  4. Use Payment Hold with a reason until checks are done.
  5. Release the hold.

Good to know in CloudSuite Industrial

  • Payment Hold applies to the whole vendor.
  • Payment Hold Reasons are set up in their own form.
  • There is no dual approval of bank changes. The tax registration number is held in Tax ID on the Taxes tab and there is no ABN Lookup check.

How to do it in CloudSuite Industrial

How to set up a new vendor safely in CloudSuite Industrial

Before the first bill, collect the vendor's ABN and bank details, check the ABN, phone to confirm, have a second person approve the vendor record in CloudSuite Industrial, then enter the first voucher.

How to check a vendor's ABN in CloudSuite Industrial

Look up the vendor's ABN on ABN Lookup, then save it in CloudSuite Industrial. Check the status is active, the name matches and the supplier is registered for GST.

What Pulsify adds

  1. Pulsify compares the bank details on each invoice with the supplier's past invoices and your contact in CloudSuite Industrial.
  2. It checks the supplier ABN and flags one that is invalid or not registered for GST.
  3. It flags a tax ID that differs from the supplier record or is missing.
  4. If an email fails sender checks and the sender's domain enforces it, Pulsify holds the email and warns you.
  5. Each document gets one signal in the queue: Needs fix, Check or Ready.

Pulsify connects to CloudSuite Industrial. We set up the connection for you. More about invoice fraud checks in Pulsify.

What Pulsify does not do

  • Flags are warnings. Call the supplier on a number you already have before paying new bank details.
  • Pulsify never moves money.

More help

Sources

Last checked 2026-10-19.

Common questions

Can I hold a new vendor?

Yes, with Payment Hold and a reason.

Is there approval of bank changes?

No. CloudSuite Industrial has no approval of bank changes.

Where is the ABN held?

In Tax ID on the Taxes tab.

What is the most common invoice fraud?

A fake email asking you to update a supplier's bank details. The next real invoice is then paid to the fraudster's account.

Pulsify setup guides

Want this done for you?

Book a call to see how Pulsify handles invoice fraud checks in CloudSuite Industrial.

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