Multi-entity accounts payable for IFS Cloud

Multi-entity accounts payable means running supplier bills for several companies, each with its own books, from one team.

What IFS Cloud does on its own

IFS Cloud supports multicompany supplier invoices. One company can pay the total invoice while the purchase costs are spread to affiliated companies. Matching distributes the cost of each PO line to the right company.

What you need in IFS Cloud

• Multicompany functionality set up
• Purchasing installed for PO matching

Setting it up in IFS Cloud

Where to find it: Supplier Invoice > Match Supplier Invoice with Purchase Order; Post Supplier Invoice

1. Enter the supplier invoice in the paying company.
2. Match the PO lines that belong to other companies.
3. IFS distributes the cost of each PO line to the right company.
4. Or add cost postings by hand to one or more affiliated companies.
5. Authorise and post.

Good to know in IFS Cloud

• The paying company pays the total invoice.
• Data Capture inbox can be shared by several companies from 25R2 SU7.

How to do it in IFS Cloud

How to set up supplier invoice approval in IFS Cloud

In IFS Cloud, set up posting proposal authorization: choose who can approve and their limits, then test it with a real supplier invoice before you rely on it.

How to close the month in accounts payable in IFS Cloud

In IFS Cloud, enter and approve all supplier invoice records dated in the month, accrue goods received, reconcile the supplier aging report to the ledger, then lock the period.

What Pulsify adds

1. Each company in Pulsify is connected to its own set of books with its own documents, suppliers, approval rules and forwarding address.
2. One login reaches every company a person has access to.
3. Each person has a role per company: Admin, Approver, Reviewer or Submitter.
4. The company menu shows how many documents wait on you in each company.

Pulsify connects to IFS Cloud. We set up the connection for you. More about multi-entity accounts payable in Pulsify.

What Pulsify does not do

• Pulsify does not split one bill across several companies or post intercompany entries.

More help

• Multi-entity accounts payable for Dynamics 365 Finance
• Multi-entity accounts payable for Kinetic
• Multi-entity accounts payable for CloudSuite Industrial
• PO matching for IFS Cloud
• Supplier price checks for IFS Cloud
• Purchase orders for IFS Cloud
• All IFS Cloud how-to guides

Sources

Last checked 2026-10-19.

• docs.ifs.com/ifsclouddocs/23r2/lang/en/SupplierInvoicing/ProcessMainSuppInv.htm
• docs.ifs.com/ifsclouddocs/25r2/lang/en/SupplierInvoicing/AboutDataCaptureforSupplierInvoices.htm