How to close the month in accounts payable in Sage 300 CRE

Closing the month in AP means making sure every bill for the month is entered, approved and coded and the payables balance ties out.

The Sage 300 CRE way

Where to find it: Accounts Payable > Reports > GL Reconciliation

1. Post all invoices and checks for the month.
2. Post the General Ledger New file (GL > Tasks > Post Entries).
3. Run Period End Report for AP Accounts and compare it to the GL balance and Open Invoices w/ Cut-off Date.
4. Fix differences, for example entries made to the AP account outside AP.

Limits in Sage 300 CRE

• AP has no close-month task. Month end is reconciliation.
• Year end has Close Taxable Payments Year (30 June) and Close Year.

The Pulsify way

1. Clear the Pulsify queue: approve, reject or archive each bill waiting.
2. Forward missing bills from suppliers to your Pulsify address.
3. Reconcile key supplier statements in Pulsify.
4. Then run reports and lock the period in Sage 300 CRE.

Pulsify connects to Sage 300 CRE. We set up the connection for you.

What Pulsify does not do here

• Pulsify does not post accruals.
• Aged payables and period locks are in Sage 300 CRE.

Common mistakes

• Reconciling before posting invoices, checks and the General Ledger New file.
• Making entries to the AP account outside AP, which creates differences.

More help

• How to run the AP aging report in Sage 300 CRE
• All Sage 300 CRE how-to guides
• Pulsify setup guides

Sources

Last checked 2026-10-19. Confidence: confirmed.

• communityhub.sage.com/us/sage_construction_and_real_estate/f/sage-300-construction-and-real-estate/67708/do-you-use-pending-invoices-in-ap
• docs.sage.com/docs/en/customer/300cre/open/YEProcGovtFormsGuide-AUS.pdf
• cdn.ymaws.com/www.tugweb.com/resource/resmgr/2017_Regional_Workshop/2017_Regional_Session_Materials/1-6_and_1-7_Reconciliation_L.pdf
• www.accordantco.com/sage-300-cre-ap-reconciliation/