HOW-TO

How to enter a voucher with line items in CloudSuite Industrial

Short answer

In CloudSuite Industrial, open a new voucher, pick the vendor, add one line per invoice row with an account and tax code, then check the total matches the invoice.

Last checked

Entering a supplier bill with line items means recording each row of the invoice (item, quantity, price, account and GST) instead of one lump sum.

Before you start

  • Access to A/P Vouchers and Adjustments form
  • Vendor record

The CloudSuite Industrial way

Where to find it: A/P Vouchers and Adjustments (Accounts Payable)

  1. Open A/P Vouchers and Adjustments and choose Actions > New
  2. Pick the Vendor and set Type to Voucher
  3. Enter the Voucher number (or accept the next number), the vendor Invoice number, Invoice Date and Distribution Date
  4. Enter Purch Amt (the invoice amount without freight, duty or tax), plus Freight, Misc Charges and Sales Tax if on the invoice
  5. Check Due Date from the vendor terms and the A/P Acct
  6. Save, then open Voucher Adjustment Distribution (or Actions > Distribution Generation) to set the account lines

Limits in CloudSuite Industrial

  • Lines are entered as distributions on a separate form, not as invoice lines on one screen
  • Header amounts like Freight and Duty have their own fields

Good to know in CloudSuite Industrial

  • For PO goods, Generate A/P Transactions can build the voucher from receipts instead of keying it
  • Distribution total must equal the invoice amount before posting

Words CloudSuite Industrial uses

  • Voucher. The record of a vendor invoice you owe. It is created in A/P Vouchers and Adjustments or generated from a PO receipt.
  • Adjustment. A change to an existing voucher, for example for returned goods. A negative adjustment lowers what you owe.
  • Distribution. The account lines a voucher is posted to. The distribution total must equal the invoice amount.

The Pulsify way

  1. Forward the supplier's invoice to your Pulsify address or upload it. Pulsify reads every printed row as its own line.
  2. Pulsify finds the vendor in CloudSuite Industrial and suggests an account for each line from how that vendor was coded before.
  3. Review the lines in Pulsify. Fix any account or tax code and approve.
  4. On approval, Pulsify creates the voucher in CloudSuite Industrial with the original file attached.

Pulsify connects to CloudSuite Industrial. We set up the connection for you.

What Pulsify does not do here

  • Pulsify aims for 99% accuracy, but you still review each bill before approval.

Common mistakes

  • Putting freight, duty or tax into Purch Amt instead of their own fields.
  • Trying to post when the distribution total does not equal the invoice amount.

More help

Sources

Last checked 2026-10-19. Confidence: confirmed.

Common questions

Where do I enter the account lines?

On a separate form. Save the voucher, then open Voucher Adjustment Distribution or choose Actions > Distribution Generation.

Can I build a voucher from receipts?

For PO goods, yes. Generate A/P Transactions can build the voucher from receipts instead of keying it.

Where do freight and duty go?

Header amounts such as Freight and Duty have their own fields. Purch Amt is the invoice amount without freight, duty or tax.

Pulsify setup guides

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