HOW-TO

How to enter a supplier invoice with line items in Kinetic

Short answer

In Kinetic, open a new AP invoice, pick the supplier, add one line per invoice row with an GL account and tax rate or tax type, then check the total matches the invoice.

Last checked

Entering a supplier bill with line items means recording each row of the invoice (item, quantity, price, account and GST) instead of one lump sum.

Before you start

  • Financial Management AP security

The Kinetic way

Where to find it: Financial Management > Accounts Payable > General Operations > AP Invoice Entry

  1. Open AP Invoice Entry and start a new invoice in a Group
  2. Pick the supplier and enter the invoice number, date and amount
  3. Enter invoice lines with GL account, or pull PO receipts with Get > Get Not Invoiced Receipts
  4. Post the group

Limits in Kinetic

  • Group rules apply: standard invoices cannot share a group with GRNI clearing invoices

Good to know in Kinetic

  • Posted invoices are changed with AP Posted Invoice Update
  • For a plain expense with no PO (rent, utilities), enter a Miscellaneous invoice and add a Misc line with a description and an amount that matches the header amount

Words Kinetic uses

  • AP Invoice Entry. The screen where you enter and group supplier invoices before posting.
  • Group. A batch of invoices posted together. Standard invoices cannot share a group with GRNI clearing invoices.

The Pulsify way

  1. Forward the supplier's invoice to your Pulsify address or upload it. Pulsify reads every printed row as its own line.
  2. Pulsify finds the supplier in Kinetic and suggests an account for each line from how that supplier was coded before.
  3. Review the lines in Pulsify. Fix any account or tax rate or tax type and approve.
  4. On approval, Pulsify creates the AP invoice in Kinetic with the original file attached.

Pulsify connects to Kinetic. We set up the connection for you.

What Pulsify does not do here

  • Pulsify aims for 99% accuracy, but you still review each bill before approval.

Common mistakes

  • Putting standard invoices and GRNI clearing invoices in the same group.
  • Entering a Misc line amount that does not match the header amount.

More help

Sources

Last checked 2026-10-19. Confidence: partial.

Common questions

Where do I enter a supplier invoice?

Financial Management > Accounts Payable > General Operations > AP Invoice Entry, per the 10.1.500 feature summary.

How do I enter a plain expense with no PO?

Enter a Miscellaneous invoice and add a Misc line with a description and an amount that matches the header amount.

Can I change an invoice after it is posted?

Posted invoices are changed with AP Posted Invoice Update.

Pulsify setup guides

Want this done for you?

Book a call to see how Pulsify handles supplier bills in Kinetic.

Start free trial Book a call