An AP audit trail is the record of who received, coded, approved and paid each bill and what was checked. What is segregation of duties?
Before you start
- Display authorisation
The S/4HANA way
Where to find it: Supplier/vendor master: Master records > Maintain centrally > Display changes; Display Invoice Document > Goto > Display Change Document
- For a supplier master change open Display changes and enter the account and company code.
- See each changed field, who changed it and the old value. Bank details added or deleted show separately.
- For an invoice open the document and choose Goto > Display Change Document.
- Program RFKABL00 lists changes across many supplier records.
Words S/4HANA uses
- Company code. A legal entity with its own books.
The Pulsify way
- Forward the invoice to Pulsify. The original file is kept with the bill.
- Set approval rules by supplier, amount or account. Add steps and a review step if needed.
- Rejections and approvals are recorded with the person and date. Rejections can carry a reason.
- On approval, the supplier invoice is created in S/4HANA with the file attached.
Pulsify connects to S/4HANA. We set up the connection for you.
What Pulsify does not do here
- Pulsify does not replace the record-keeping duties of your business.
Common mistakes
- Checking only the invoice and not the supplier master changes behind it.
- Missing bank details that were added or deleted, because they show separately from changed fields.
More help
- How to keep an audit trail for vendor invoice records in Dynamics 365 Finance
- How to keep an audit trail for AP invoice records in Kinetic
- How to keep an audit trail for supplier invoice records in IFS Cloud
- How to stop paying a supplier invoice twice in S/4HANA
- How to set up supplier invoice approval in S/4HANA
- How to route supplier invoice records by amount, supplier or WBS element in S/4HANA
- All S/4HANA how-to guides
- Pulsify setup guides
Sources
Last checked 2026-10-19. Confidence: confirmed.
Common questions
How do I see who changed a supplier's bank details?
Open Display changes under Master records > Maintain centrally and enter the account and company code. You see each changed field, who changed it and the old value. Bank details added or deleted show separately.
How do I see changes to an invoice?
Open the invoice document and choose Goto > Display Change Document.
Can I see changes across many suppliers?
Yes. Program RFKABL00 lists changes across many supplier records.
Does Pulsify record approvals?
Yes. Approvals and rejections are recorded with the person and date.
Pulsify setup guides
Want this done for you?
Book a call to see how Pulsify handles supplier bills in S/4HANA.