Invoice fraud checks for Sage X3

Invoice fraud checks look for fake invoices and changed bank details before money leaves your account.

What Sage X3 does on its own

Function rights limit who can edit supplier bank details. The supplier has a Bank details tab, a Payment hold checkbox that excludes the supplier from automatic payments and a dispute field (Warning or Hold). With the Australian legislation a warning shows when a supplier has no ABN.

• No bank change check or ABN check.
• No approval step for bank detail changes.

What you need in Sage X3

• Sage X3 Financials and Purchasing
• KAU Australian localisation activity code for the ABN warning

Setting it up in Sage X3

Where to find it: Common data > BPs > Suppliers

1. Restrict who can edit supplier bank details with function rights.
2. Open the supplier and use the Bank details tab for the payment bank.
3. Tick Payment hold to keep the supplier out of automatic payments while you verify a change.
4. Use the dispute field (Warning or Hold) to block new transactions.
5. Set the company parameter AUSABNWRN to Yes to warn on invoices from suppliers with no ABN.

Good to know in Sage X3

• The ABN goes in the Company number field (CRN). The Australian language changes the label.
• The ABN warning checks that an ABN is entered. It does not look it up on the ABN register.
• No approval or call back step for bank detail changes was found.

How to do it in Sage X3

How to control supplier bank detail changes in Sage X3

Do not change supplier bank details in Sage X3 from an email. Phone the supplier on a number you already hold, get a second approval, then update the supplier record.

How to set up a new supplier safely in Sage X3

Before the first bill, collect the supplier's ABN and bank details, check the ABN, phone to confirm, have a second person approve the supplier record in Sage X3, then enter the first purchase invoice.

How to check a supplier's ABN in Sage X3

Look up the supplier's ABN on ABN Lookup, then save it in Sage X3. Check the status is active, the name matches and the supplier is registered for GST.

How to stop paying a purchase invoice twice in Sage X3

Before you enter a purchase invoice in Sage X3, search the supplier's bills for the same number or amount. Use one reference format and check the payment proposal for repeats.

What Pulsify adds

1. Pulsify compares the bank details on each invoice with the supplier's past invoices and your contact in Sage X3.
2. It checks the supplier ABN and flags one that is invalid or not registered for GST.
3. It flags a tax ID that differs from the supplier record or is missing.
4. If an email fails sender checks and the sender's domain enforces it, Pulsify holds the email and warns you.
5. Each document gets one signal in the queue: Needs fix, Check or Ready.

Pulsify connects to Sage X3. We set up the connection for you. More about invoice fraud checks in Pulsify.

What Pulsify does not do

• Flags are warnings. Call the supplier on a number you already have before paying new bank details.
• Pulsify never moves money.

More help

• Invoice fraud checks for Dynamics 365 Finance
• Invoice fraud checks for Kinetic
• Invoice fraud checks for IFS Cloud
• Line item coding for Sage X3
• Multi-entity accounts payable for Sage X3
• PO matching for Sage X3
• All Sage X3 how-to guides

Sources

Last checked 2026-10-19.

• online-help.sagex3.com/erp/12/en-us/Content/FCT/GESBPS.htm
• online-help.sagex3.com/erp/12/en-us/Content/OBJ/ADP_LOC_AUSABNWRN.htm