SAP B1

Invoice fraud checks for SAP B1

Short answer

SAP B1 has no built-in invoice fraud checks. Pulsify flags changed bank details, an invalid or missing tax ID and emails that fail sender checks.

Last checked

Invoice fraud checks look for fake invoices and changed bank details before money leaves your account.

What SAP B1 does on its own

Business One has a change log and authorisations. You can limit who edits bank fields and who can release payments. Ticking Payment Block on the Payment Run tab holds every document for a partner until your checks are done. The SAP help shows no approval flow for master data changes.

What you need in SAP B1

  • Authorisations on business partner master data
  • Access to the change log

Setting it up in SAP B1

Where to find it: Business Partners > Business Partner Master Data > Payment Run tab

  1. Limit who can edit business partner bank fields through authorisations.
  2. Open Business Partner Master Data and add the vendor.
  3. On the Payment Run tab tick Payment Block until your checks are done.
  4. Check the ABN against abr.business.gov.au.
  5. Review the change log for edits to bank details.

Good to know in SAP B1

  • Every document made for a blocked partner is blocked automatically.
  • The SAP help names no ABN field. ID No. 2 and Company Reg. no. are free identification fields.
  • No approval of new vendors was confirmed.

How to do it in SAP B1

How to set up a new vendor safely in SAP B1

Before the first bill, collect the vendor's ABN and bank details, check the ABN, phone to confirm, have a second person approve the vendor record in SAP B1, then enter the first A/P invoice.

How to stop paying a vendor invoice twice in SAP B1

Before you enter an A/P invoice in SAP B1, search the vendor's bills for the same number or amount. Use one reference format and check the payment run for repeats.

What Pulsify adds

  1. Pulsify compares the bank details on each invoice with the supplier's past invoices and your contact in SAP B1.
  2. It checks the supplier ABN and flags one that is invalid or not registered for GST.
  3. It flags a tax ID that differs from the supplier record or is missing.
  4. If an email fails sender checks and the sender's domain enforces it, Pulsify holds the email and warns you.
  5. Each document gets one signal in the queue: Needs fix, Check or Ready.

Pulsify connects to SAP B1. We set up the connection for you. More about invoice fraud checks in Pulsify.

What Pulsify does not do

  • Flags are warnings. Call the supplier on a number you already have before paying new bank details.
  • Pulsify never moves money.

More help

Sources

Last checked 2026-10-19.

Common questions

Can Business One hold payments to a new vendor?

Yes. Tick Payment Block on the Payment Run tab and every document for that partner is blocked until you clear it.

Is there approval of bank detail changes?

No approval flow on master data was confirmed. Use authorisations and the change log.

Where do I store the ABN?

The SAP help names no ABN field. ID No. 2 and Company Reg. no. are free fields people use.

What is the most common invoice fraud?

A fake email asking you to update a supplier's bank details. The next real invoice is then paid to the fraudster's account.

Pulsify setup guides

Want this done for you?

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