Invoice fraud checks for Sage 200

Invoice fraud checks look for fake invoices and changed bank details before money leaves your account.

What Sage 200 does on its own

Sage 200 records supplier bank detail changes in the audit log. A role feature, Purchase Ledger > Advanced > Bank Details, controls who can edit the Bank tab and is off by default. The supplier VAT number is stored but the Sage 200 help describes no check against HMRC.

• The Sage 200 help describes no fraud check.
• The audit log has no approval step for bank detail changes.

What you need in Sage 200

• Accounting System Manager access
• Role features set in System Administration

Setting it up in Sage 200

Where to find it: Accounting System Manager > Audit Log > View Audit Log

1. In System Administration open Roles > Features and decide who gets Purchase Ledger > Advanced > Bank Details.
2. Open Accounting System Manager > Audit Log > View Audit Log to see changes to supplier bank details.
3. Set user access to the audit log and email notifications.
4. Enter the supplier VAT number on the Trading tab of the supplier account.
5. Check the VAT number on the GOV.UK service and compare the name and address to the invoice.

Good to know in Sage 200

• Bank detail changes are recorded with old and new values.
• The audit log records the change. It has no approval or call back step.
• A VIES VAT check inside Sage 200 is sold as a third-party add-on from Codeless Platforms.

How to do it in Sage 200

How to control supplier bank detail changes in Sage 200

Do not change supplier bank details in Sage 200 from an email. Phone the supplier on a number you already hold, get a second approval, then update the supplier record.

How to set up a new supplier safely in Sage 200

Before the first bill, collect the supplier's VAT number and bank details, check the VAT number with HMRC, phone to confirm, have a second person approve the supplier record in Sage 200, then enter the first purchase invoice.

How to check a supplier's VAT number in Sage 200

Look up the supplier's VAT number with the HMRC Check a UK VAT number service, then save it in Sage 200. Check the name and address match the supplier.

How to stop paying a purchase invoice twice in Sage 200

Before you enter a purchase invoice in Sage 200, search the supplier's bills for the same number or amount. Use one reference format and check the payment run for repeats.

What Pulsify adds

1. Pulsify compares the bank details on each invoice with the supplier's past invoices and your contact in Sage 200.
2. It flags a VAT number that differs from the supplier record or is missing.
3. If an email fails sender checks and the sender's domain enforces it, Pulsify holds the email and warns you.
4. Each document gets one signal in the queue: Needs fix, Check or Ready.

Pulsify connects to Sage 200. We set up the connection for you. More about invoice fraud checks in Pulsify.

What Pulsify does not do

• Flags are warnings. Call the supplier on a number you already have before paying new bank details.
• Pulsify never moves money.

More help

• Invoice fraud checks for Business Central
• Invoice fraud checks for MYOB Acumatica
• Invoice fraud checks for Sage 300
• Line item coding for Sage 200
• Multi-entity accounts payable for Sage 200
• PO matching for Sage 200
• All Sage 200 how-to guides

Sources

Last checked 2026-10-19.

• desktophelp.sage.co.uk/sage200/professional/Content/General/AuditLog.htm
• desktophelp.sage.co.uk/sage200/professional/Content/PL/EnterNewSupplierAccountBank.htm
• desktophelp.sage.co.uk/sage200/professional/Content/PL/EnterNewSupplierAccountTrading.htm
• www.gov.uk/check-uk-vat-number