Line item coding for Sage 200

Line item coding means giving every line on a supplier bill its own nominal code, VAT rate and tracking, not one code for the whole bill.

What Sage 200 does on its own

Each purchase invoice takes a nominal analysis. You can add one line per nominal code, and each line can carry a cost centre and department. The supplier account holds a default nominal code and VAT rate that fill in on new invoices.

• Correct Transactions works one transaction at a time.

What you need in Sage 200

• Sage 200 Purchase Ledger

Setting it up in Sage 200

Where to find it: Suppliers > Suppliers List > Invoice

1. Open the supplier account and set the default Nominal Code, VAT Rate and discount terms.
2. Choose Invoice, Rapid Invoice or Batched Transactions to enter the bill.
3. Enter the goods value and VAT value.
4. Add one nominal analysis line per nominal code.
5. Check the analysis lines add up to the goods value and post.

Good to know in Sage 200

• The supplier defaults are one nominal code and one VAT rate. You override them per invoice.
• Posted transactions cannot be deleted. To change a nominal code open Purchase Ledger > Adjust Transactions > Correct Transactions, one transaction at a time.
• If the invoice is allocated to a payment, unallocate it first and allocate again after you post the correction.

How to do it in Sage 200

How to enter a purchase invoice with line items in Sage 200

In Sage 200, open a new purchase invoice, pick the supplier, add one line per invoice row with a nominal code and VAT rate, then check the total matches the invoice.

How to code one purchase invoice to several nominal codes in Sage 200

In Sage 200, add a line for each type of cost on the purchase invoice. Set a different nominal code and VAT rate on each line, then check the total matches the invoice.

How to set a default nominal code for each supplier in Sage 200

In Sage 200, open the supplier record and set a default nominal code and VAT rate. New purchase invoice lines will start with those and you can change any line.

How to bulk change account codes on purchase invoice records in Sage 200

Sage 200 corrects posted supplier invoices one transaction at a time. No bulk recode of nominal accounts was found. Use Correct Transactions, change the nominal account and click Post Corrections.

How to code a purchase invoice with mixed VAT rates in Sage 200

In Sage 200, set the VAT rate on each line of the purchase invoice. Use 20%, 5%, zero-rated, exempt or reverse charge codes to match the invoice, then check the VAT total matches.

What Pulsify adds

1. Pulsify reads each invoice into individual line items.
2. Each line gets its own account and its own tax code.
3. The account comes from how that supplier's past bills were coded. The tax code comes from the rate printed on the line.
4. You check every value on an editable review screen before approval.
5. Bulk edit sets the account and tracking on every line of one invoice, or on many invoices at once.

Pulsify connects to Sage 200. We set up the connection for you. More about line item coding in Pulsify.

What Pulsify does not do

• Pulsify aims for 99% accuracy on account and tax coding per line. You still review before approval.
• Splits are by line amount. There are no percentage splits.

More help

• Line item coding for Business Central
• Line item coding for MYOB Acumatica
• Line item coding for Sage 300
• Multi-entity accounts payable for Sage 200
• PO matching for Sage 200
• Supplier price checks for Sage 200
• All Sage 200 how-to guides

Sources

Last checked 2026-10-19.

• desktophelp.sage.co.uk/sage200/professional/Content/PL/CorrectSupplierTransaction.htm