Line item coding means giving every line on a supplier bill its own G/L account, VAT posting group (GST) and tracking, not one code for the whole bill.
What Business Central does on its own
Lines carry G/L account, item or project plus dimensions. Text-to-account mapping and history help drafts.
What you need in Business Central
- Dimensions set up in General Ledger Setup
- Purchasing permissions
Setting it up in Business Central
Where to find it: Purchase Invoices > Lines FastTab
- Set up dimensions such as Department or Project and their values.
- Mark two dimensions as shortcut dimensions so they show as columns on lines.
- On the purchase invoice line pick the Type (G/L Account, Item or others) and the No.
- Pick the dimension values on each line. Use one line per part of the cost.
- Check the GST on the line through its VAT Prod. Posting Group, then post.
Good to know in Business Central
- You split a cost by entering separate lines. No percentage allocation on a purchase line was found.
- Text-to-Account Mapping can fill the account from the words on e-invoice lines.
- Posted entries with wrong dimensions can be fixed with the dimension correction tool.
How to do it in Business Central
How to enter a purchase invoice with line items in Business Central
In Business Central, open a new purchase invoice, pick the vendor, add one line per invoice row with an G/L account and VAT posting group (GST), then check the total matches the invoice.
How to code one purchase invoice to several G/L account codes in Business Central
In Business Central, add a line for each type of cost on the purchase invoice. Set a different G/L account and VAT posting group (GST) on each line, then check the total matches the invoice.
How to set a default G/L account for each vendor in Business Central
In Business Central, open the vendor record and set a default G/L account and VAT posting group (GST). New purchase invoice lines will start with those and you can change any line.
How to bulk change account codes on purchase invoice records in Business Central
No bulk account change on posted bills was found in Business Central. Fix unposted lines before posting. For posted bills use Correct or Cancel (unpaid only) or a credit memo and a new invoice.
How to code a purchase invoice with mixed GST lines in Business Central
In Business Central, set the VAT posting group (GST) on each line of the purchase invoice. Use the GST code for taxable lines and the GST-free code for others, then check the GST total matches the invoice.
What Pulsify adds
- Pulsify reads each invoice into individual line items.
- Each line gets its own account and its own tax code.
- The account comes from how that supplier's past bills were coded. The tax code comes from the rate printed on the line.
- You check every value on an editable review screen before approval.
- Bulk edit sets the account and tracking on every line of one invoice, or on many invoices at once.
Pulsify connects to Business Central. We set up the connection for you. More about line item coding in Pulsify.
What Pulsify does not do
- Pulsify aims for 99% accuracy on account and tax coding per line. You still review before approval.
- Splits are by line amount. There are no percentage splits.
More help
- Line item coding for MYOB Acumatica
- Line item coding for Sage 200
- Line item coding for Sage 300
- Multi-entity accounts payable for Business Central
- PO matching for Business Central
- Supplier price checks for Business Central
- All Business Central how-to guides
Sources
Last checked 2026-10-19.
Common questions
Can Business Central split one invoice across departments?
Yes, by entering a line for each part and giving each line its own dimension values. The help describes no percentage split on a purchase line. Dimension set entries let you report on any dimension later.
How do I set the GST on a line?
Give each line the right VAT Prod. Posting Group, such as 10% GST or GST-free. Each combination with the vendor's VAT Bus. Posting Group is set up in VAT Posting Setup, after Enable GST (Australia) is on.
Do I need to set up coding rules?
No. Pulsify learns from how your team coded past invoices for each supplier. A coding note in the forwarding email is followed first.
Pulsify setup guides
Want this done for you?
Book a call to see how Pulsify handles line item coding in Business Central.