Multi-entity accounts payable for Sage 300 CRE

Multi-entity accounts payable means running supplier bills for several companies, each with its own books, from one team.

What Sage 300 CRE does on its own

Sage 300 CRE runs each company in its own data folder. Sage 300 CRE users report intercompany entries are created automatically when entries are between companies that share the same General Ledger data file. Some clients share the GL files between company folders using File Locations so AP and AR stay separate.

• Multi-company detail is from one community thread for version 16.1.

What you need in Sage 300 CRE

• Companies set up to share a General Ledger data file

Setting it up in Sage 300 CRE

Where to find it: File Locations

1. Create a separate company folder for each company.
2. Use File Locations to point the folders at one shared General Ledger data file.
3. Keep Accounts Payable data in each company folder so AP stays separate.
4. Enter a transaction between the companies.
5. Check the automatic intercompany entries in the General Ledger.

Good to know in Sage 300 CRE

• The answer is from a Sage community thread about version 16.1. Check with your partner before relying on it.
• The shared GL setup takes planning.
• The thread leaves open whether entries can cross different data folders.

How to do it in Sage 300 CRE

How to set up invoice approval in Sage 300 CRE

In Sage 300 CRE, set up pending invoice posting: choose who can approve and their limits, then test it with a real invoice before you rely on it.

How to close the month in accounts payable in Sage 300 CRE

In Sage 300 CRE, enter and approve all invoice records dated in the month, accrue goods received, reconcile the AP aging report to the ledger, then lock the period.

What Pulsify adds

1. Each company in Pulsify is connected to its own set of books with its own documents, suppliers, approval rules and forwarding address.
2. One login reaches every company a person has access to.
3. Each person has a role per company: Admin, Approver, Reviewer or Submitter.
4. The company menu shows how many documents wait on you in each company.

Pulsify connects to Sage 300 CRE. We set up the connection for you. More about multi-entity accounts payable in Pulsify.

What Pulsify does not do

• Pulsify does not split one bill across several companies or post intercompany entries.

More help

• Multi-entity accounts payable for Sage 100 Contractor
• PO matching for Sage 300 CRE
• Supplier price checks for Sage 300 CRE
• Purchase orders for Sage 300 CRE
• All Sage 300 CRE how-to guides

Sources

Last checked 2026-10-19.

• help-sage300cre.na.sage.com/
• communityhub.sage.com/us/sage_construction_and_real_estate/f/sage-300-construction-and-real-estate/111115/intercompany-accounting-between-data-folders
• communityhub.sage.com/us/sage_construction_and_real_estate/f/sage-300-construction-and-real-estate/77690/intercompany-billing