Multi-entity accounts payable for S/4HANA

Multi-entity accounts payable means running supplier bills for several companies, each with its own books, from one team.

What S/4HANA does on its own

The company code is the smallest organisational unit of external accounting with its own complete set of accounts. A group runs many company codes in one system and consolidates through Group Reporting.

What you need in S/4HANA

• One company code for each legal entity
• Group Reporting for consolidation

Setting it up in S/4HANA

Where to find it: Company codes are set up in configuration; supplier invoices are posted per company code in Manage Supplier Invoices (F0859)

1. Set up a company code for each legal entity.
2. Post each supplier invoice in the company code it belongs to.
3. Enter the company code on the invoice General Information.
4. Use Group Reporting to consolidate the entities.

Good to know in S/4HANA

• A company code is chosen on every invoice, so the right entity must be picked.
• Screens and apps differ between Public Cloud, Private Cloud and on-premise.

How to do it in S/4HANA

How to set up supplier invoice approval in S/4HANA

In S/4HANA, set up approval workflow: choose who can approve and their limits, then test it with a real supplier invoice before you rely on it.

How to close the month in accounts payable in S/4HANA

In S/4HANA, enter and approve all supplier invoice records dated in the month, accrue goods received, reconcile the aged items to the ledger, then lock the period.

What Pulsify adds

1. Each company in Pulsify is connected to its own set of books with its own documents, suppliers, approval rules and forwarding address.
2. One login reaches every company a person has access to.
3. Each person has a role per company: Admin, Approver, Reviewer or Submitter.
4. The company menu shows how many documents wait on you in each company.

Pulsify connects to S/4HANA. We set up the connection for you. More about multi-entity accounts payable in Pulsify.

What Pulsify does not do

• Pulsify does not split one bill across several companies or post intercompany entries.

More help

• Multi-entity accounts payable for Dynamics 365 Finance
• Multi-entity accounts payable for Kinetic
• Multi-entity accounts payable for IFS Cloud
• PO matching for S/4HANA
• Supplier price checks for S/4HANA
• Purchase orders for S/4HANA
• All S/4HANA how-to guides

Sources

Last checked 2026-10-19.

• help.sap.com/docs/SAP_S4HANA_CLOUD/6b39bd1d0e5e4099a5b65d835c29c696/3a27d153c9684608e10000000a174cb4.html
• help.sap.com/docs/SAP_S4HANA_CLOUD/a376cd9ea00d476b96f18dea1247e6a5/9e220508eacf4f65a5ad32b991252ea3.html
• learning.sap.com/courses/outlining-consolidation-with-group-reporting/outlining-group-reporting_bbf2b6ca-1b18-4d2f-9744-825445c100a8