Multi-entity accounts payable in CloudSuite Industrial for manufacturers

Why it matters for manufacturers

A supplier can invoice the wrong entity, which puts GST credits and cost in the wrong place.
Group-wide suppliers such as steel and gas are bought on one agreement but billed to several plants.

For manufacturers in CloudSuite Industrial

Complete the Inter-Site Parameters form before any multi-site A/P, A/R or transfer activity. It sets whether sites are inter or intra company and the inter-company accounts.
A voucher created from PO Receipts can be made from one site for multiple sites. Manual vouchers and adjustments cannot.
Use the Manual Voucher Builder to split one supplier invoice across sites in a grid, with columns such as Freight, Duty and Brokerage.
Payment processing can be centralised between sites that share a currency.
Set up Replication Rules for the Voucher Builder category once, from the builder site to the remote sites and back. The reverse rule copies the data used to validate the Manual Voucher Builder form.
A voucher made this way shows the ID of the site where the builder was run and a Builder Voucher number. Set EFT details on the Multi-Site Vendors form for vendors paid across plants.

What CloudSuite Industrial does on its own

CloudSuite Industrial is multi site. Vendors can be shared across sites, the Multi-Site Vendors form maintains them from a master site and the Voucher Builder creates vouchers in many sites. Entities can hold consolidated ledgers for sites that report to them.

Multi-site, not a separate-ledger group view

Each site still controls its local vendor records.

What you need and the setup steps: Multi-entity accounts payable for CloudSuite Industrial.

Example

Example Gas Supplies sends one invoice covering bottled gas for Plant 1 in Sydney and Plant 2 in Brisbane, which are separate entities.

Line	Amount	What the check finds
Gas cylinders, Plant 1 Sydney	$3,200.00	Bill to Example Manufacturing East Pty Ltd
Gas cylinders, Plant 2 Brisbane	$2,100.00	Bill to Example Manufacturing North Pty Ltd
Cylinder rental, shared	$300.00	Split by agreed ratio

Each plant's cost is coded to its own entity and shared rental is split by the agreed ratio. Each entity claims only its own GST.

Common mistakes

Entering the whole invoice in one entity and fixing it later with an intercompany journal.
Using different supplier names for the same supplier in each entity, so group spend cannot be added up.

Step-by-step guides for CloudSuite Industrial

What Pulsify adds

Pulsify gives each company its own address, suppliers and approval rules, with one login across all of them. Pulsify connects to CloudSuite Industrial. We set up the connection for you. More about multi-entity accounts payable in Pulsify or Pulsify for manufacturers.

More help

Sources

Last checked 2026-10-19.

Common questions

Can one supplier invoice cover several plants in CloudSuite Industrial?

Yes. Vouchers made from PO Receipts can cover many sites, and the Manual Voucher Builder allocates one invoice across sites in a grid. Set up the Inter-Site Parameters form first.

Should each entity have its own supplier record?

Usually yes. Give each entity its own record for the supplier, with the same ABN, name and terms. Matching names let you add up group spend on one supplier without mixing the books.

Can one invoice be split across sites?

Yes, with Manual Voucher Builder.

Pulsify setup guides

Invite your team

Want this done for you?

Book a call to see how Pulsify handles multi-entity accounts payable in CloudSuite Industrial for manufacturers.

Start free trial Book a call