CLOUDSUITE INDUSTRIAL · MANUFACTURING

Supplier price checks in CloudSuite Industrial for manufacturers

Short answer

CloudSuite Industrial covers part of supplier price checks on its own. Raw material prices move with metal, resin and energy markets, so the purchase order price is often out of date when the invoice lands.

Last checked

Why it matters for manufacturers

  • A cost per unit that is wrong by a few cents changes margin on every product that uses the material.
  • Surcharges for steel, fuel and currency are added late and may not be in the supplier agreement.

For manufacturers in CloudSuite Industrial

  • Voucher Tolerance Over and Under compare the PO line Unit Material Cost with the voucher cost. Freight and misc variances do not fail the voucher, so check them with the Landed Cost Variance Report.
  • Hold agreed raw material prices in Vendor Contract Prices, with price breaks, an effective date and an Approved or Pending status. They flow into the PO.
  • Returns and adjustments always get a Failed status, so plan to authorise them in the Voucher Authorization utility.
  • A vendor contract price allows up to five price breaks per item, and the unit price is based on the vendor's base unit of measure, not the item's. Check the unit of measure when a vendor sells by the drum or pallet.
  • Use the Recalculate Cost button on PO forms to refresh a line from the current Vendor Contract Prices. Set a price to Pending until approved with the Change Vendor Contract Price Status utility.

What CloudSuite Industrial does on its own

Unit cost vs PO cost with tolerance over and under.

  • One tolerance pair

Freight and misc variances do not fail the voucher.

What you need and the setup steps: Supplier price checks for CloudSuite Industrial.

Example

Example Resin Supplies sends an invoice for 4,000 kg of polypropylene. The purchase order price is $2.10 a kg. The invoice charges $2.28 a kg.

LineAmountWhat the check finds
Polypropylene, 4,000 kg at $2.28$9,120.00Order price was $2.10, so the line is $720 over
Fuel surcharge$85.00Not on the order
Pallet fee$40.00Not on the order

The check flags the price rise of $0.18 a kg and both surcharges. Purchasing confirms the new rate or disputes it before the bill goes to approval.

Common mistakes

  • Letting the purchase order price be edited to match the invoice, which erases the evidence of a price rise.
  • Accepting surcharges because the amount is small, then finding they add up over a year.

Step-by-step guides for CloudSuite Industrial

What Pulsify adds

Pulsify checks every line against the purchase order or a price list you upload for each vendor. Pulsify connects to CloudSuite Industrial. We set up the connection for you. More about supplier price checks in Pulsify or Pulsify for manufacturers.

More help

Sources

Last checked 2026-10-19.

Common questions

Where do raw material contract prices live in CloudSuite Industrial?

In Vendor Contract Prices, with price breaks, an effective date and an Approved or Pending status. They flow into the PO, and Recalculate Cost refreshes a line from them.

Are small surcharges worth checking?

Yes. A $40 pallet fee on 300 deliveries a year is $12,000. Check recurring surcharges against the supply agreement and ask for them to be fixed in writing.

How does CloudSuite Industrial check price?

It compares PO line Unit Material Cost with voucher cost within the tolerance percentages.

Pulsify setup guides

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