Matching a bill to a purchase order means checking the invoice lines against what was ordered (and sometimes received) before you pay. What is purchase order?
Before you start
- Sage 200 Purchase Order Processing
The Sage 200 way
Where to find it: Purchase Order Processing > Order Processing > Record Purchase Invoice
- In POP settings (Order Processing tab) set Match Invoices and Credit Notes To: purchase orders (two-way) or purchase orders and GRNs (three-way).
- Open Record Purchase Invoice and select the supplier.
- Optionally enter the invoice reference and date. A warning shows if the invoice was already recorded.
- Enter the goods value and VAT value as a control total.
- Mark each item invoiced and accept or amend the quantity and price. In three-way select the GRN.
- Record the invoice. The Purchase Ledger invoice window opens to adjust VAT or rounding.
Limits in Sage 200
- You cannot record an invoice for a supplier account that is on hold.
- Service and free text items need Record receipts prior to invoicing for a three-way match.
Good to know in Sage 200
- A warning appears if an invoice is processed before a service is received.
Words Sage 200 uses
- GRN. Goods received note. It records stock that arrived.
- POP. Purchase Order Processing, the Sage 200 purchasing module.
The Pulsify way
- Sync your open POs from Sage 200 to Pulsify.
- Forward the supplier's invoice. Pulsify links it to the right purchase order.
- Pulsify matches each line on quantity and unit price, to within 1 cent.
- Review flags for price differences, extra quantity and lines not on the PO.
- Approve. The purchase invoice is created in Sage 200 against the purchase order.
Pulsify connects to Sage 200. We set up the connection for you.
What Pulsify does not do here
- Pulsify has no tolerance setting. It compares to the cent.
- Flags are warnings. Your approver decides.
Common mistakes
- Choosing three-way matching without recording receipts for service and free text items, which they need.
- Trying to record an invoice for a supplier account that is on hold.
More help
- How to match a purchase invoice to a purchase order in Business Central
- How to match a bill to a purchase order in MYOB Acumatica
- How to match a vendor invoice to a purchase order in Sage 300
- How to handle a partial delivery against a purchase order in Sage 200
- How to set a price tolerance on purchase order matching in Sage 200
- How to raise a purchase order and get it approved in Sage 200
- All Sage 200 how-to guides
- Pulsify setup guides
Sources
Last checked 2026-10-19. Confidence: confirmed.
Common questions
Where do I choose two-way or three-way matching?
In POP settings (Order Processing tab) set Match Invoices and Credit Notes To: purchase orders (two-way) or purchase orders and GRNs (three-way).
How do I record the matching invoice?
Open Record Purchase Invoice and select the supplier. Enter the goods value and VAT value as a control total. Mark each item invoiced and accept or amend the quantity and price.
What stops me recording an invoice?
You cannot record an invoice for a supplier account that is on hold. A warning shows if the invoice was already recorded.
What does Pulsify flag?
A unit price that differs from the PO, a quantity above the PO line and lines that are not on the PO.
Pulsify setup guides
Want this done for you?
Book a call to see how Pulsify handles supplier bills in Sage 200.