Matching a bill to a purchase order means checking the invoice lines against what was ordered (and sometimes received) before you pay. What is purchase order?
Before you start
- Sage 50 Accounts Professional (UK) or any Sage 50 (US) edition
The Sage 50 way
Where to find it: US: Vendors & Purchases > Purchase Orders > New Purchase Order. UK: Purchase Order Processing (Professional)
- Enter the purchase order (US: it must have a PO No).
- When goods or the supplier invoice arrive, convert the order to a bill (US: Vendors & Purchases > Enter Bills > New Bill, or Inventory & Services > Receive Inventory).
- The order closes by itself once everything is received.
Limits in Sage 50
- Order to receipt to bill link only. No price or quantity tolerance rules found.
- A PO can only be updated to the ledger as an invoice once goods are received and not already invoiced (UK).
The Pulsify way
- Sync your open POs from Sage 50 to Pulsify.
- Forward the supplier's invoice. Pulsify links it to the right purchase order.
- Pulsify matches each line on quantity and unit price, to within 1 cent.
- Review flags for price differences, extra quantity and lines not on the PO.
- Approve. The purchase invoice is created in Sage 50 against the purchase order.
Pulsify connects to Sage 50. We set up the connection for you.
What Pulsify does not do here
- Pulsify has no tolerance setting. It compares to the cent.
- Flags are warnings. Your approver decides.
Common mistakes
- Expecting a price or quantity check, when only the order to receipt to bill link was found.
- Updating a PO to the ledger before the goods are received (UK).
More help
- How to match a bill to a purchase order in AccountRight
- How to match a bill to a purchase order in MYOB Business
- How to match a bill to a purchase order in Xero
- How to handle a partial delivery against a purchase order in Sage 50
- How to raise a purchase order and get it approved in Sage 50
- All Sage 50 how-to guides
- Pulsify setup guides
Sources
Last checked 2026-10-19. Confidence: partial.
Common questions
What does Sage 50 link between a PO and an invoice?
Order to receipt to bill. No price or quantity tolerance rules were found.
Which edition do I need?
Purchase orders need Sage 50 Accounts Professional (UK) or any Sage 50 (US) edition.
When can a PO become an invoice?
In the UK edition a PO can only be updated to the ledger as an invoice once goods are received and not already invoiced. In the US edition the order closes by itself once everything is received.
What does Pulsify flag?
A unit price that differs from the PO, a quantity above the PO line and lines that are not on the PO.
Pulsify setup guides
Want this done for you?
Book a call to see how Pulsify handles supplier bills in Sage 50.