A supplier AP adjustment reduces what you owe a vendor, usually for returns, short deliveries or a pricing error.
What Sage Intacct does on its own
AP adjustments apply credits to bills.
What you need in Sage Intacct
- Accounts Payable subscription
- Bills: List, View, Add permission
Setting it up in Sage Intacct
Where to find it: Accounts Payable > All > Adjustments
- Go to Accounts Payable > All > Adjustments and add an adjustment.
- For a supplier credit choose Type Debit Memo, which lowers what you owe.
- Enter the lines and post it. It becomes a vendor credit.
- On Pay bills select the bill and choose Apply credits for automatic or Line details for manual.
- Create the payment request as normal.
Good to know in Sage Intacct
- Intacct uses debit memo for a vendor credit and credit memo for an increase in what you owe.
- Credits show alongside bills in pay bills.
- Australian help pages call a vendor a supplier and a bill an AP purchase invoice.
How to do it in Sage Intacct
How to apply a vendor credit to a bill in Sage Intacct
In Sage Intacct, enter the AP adjustment for the vendor, then allocate it to the bill it credits. Pay the balance that is left.
How to reconcile a vendor statement to your bill records in Sage Intacct
Sage Intacct does not import supplier statements. Vendor reconciliation matches your own bills to payments and credits, only for transactions created after setup. Compare its report with the statement.
What Pulsify adds
- Forward the credit note like any invoice. Pulsify recognises it.
- Pulsify reads it line by line and looks for the original invoice.
- It flags a credit note with a missing, unknown or smaller original invoice.
- On approval the credit is created in Sage Intacct against the original bill.
Pulsify connects to Sage Intacct. We set up the connection for you. More about supplier credit notes in Pulsify.
What Pulsify does not do
- Check the credit is applied before the next payment run, so you do not pay the full bill.
More help
- Supplier credit notes for Business Central
- Supplier credit notes for MYOB Acumatica
- Supplier credit notes for Sage 200
- Duplicate invoice checks for Sage Intacct
- Invoice fraud checks for Sage Intacct
- Line item coding for Sage Intacct
- All Sage Intacct how-to guides
Sources
Last checked 2026-10-19.
Common questions
Which type is a supplier credit note in Sage Intacct?
A Debit Memo on an AP adjustment. It lowers what you owe. A Credit Memo does the opposite and raises what you owe. It then shows beside bills on Pay bills.
How do I use the credit when paying?
On Pay bills select the bill and choose Apply credits to apply automatically, or Line details to pick credits by hand. Then create the payment request as normal.
Should a credit note go through approval?
Yes. It changes what you owe. The person who agreed the return or price fix is often the right approver.
Pulsify setup guides
Want this done for you?
Book a call to see how Pulsify handles supplier credit notes in Sage Intacct.