Invoice fraud checks for Sage Intacct

Invoice fraud checks look for fake invoices and changed bank details before money leaves your account.

What Sage Intacct does on its own

Roles, audit trail and duplicate flags in AP Automation.

• No bank detail change check or ABN check.

What you need in Sage Intacct

• Accounts Payable admin
• Approve vendors: List permission
• Vendors: Bank Details permission for the few who need it

Setting it up in Sage Intacct

Where to find it: Accounts Payable > Setup > Configuration > Vendor approval settings

1. At the top level enable vendor approval under Vendor approval settings.
2. New and edited vendors then wait in Approve vendors until an approver accepts them.
3. Give Vendors: Bank Details permission only to the users who need it.
4. Use the vendor Audit trail under More actions to see who changed what.
5. Phone the supplier on a known number before approving, because the help describes no call-back step.

Good to know in Sage Intacct

• Until approved, no new transactions can be posted and no payments made for that vendor.
• A vendor cannot be edited while it has active payment requests once approval is on.
• There is no live ABN Lookup check. The ABN is checked by hand on ABN Lookup.

How to do it in Sage Intacct

How to control vendor bank detail changes in Sage Intacct

Do not change vendor bank details in Sage Intacct from an email. Phone the vendor on a number you already hold, get a second approval, then update the vendor record.

How to set up a new vendor safely in Sage Intacct

Before the first bill, collect the vendor's ABN and bank details, check the ABN, phone to confirm, have a second person approve the vendor record in Sage Intacct, then enter the first bill.

How to check a vendor's ABN in Sage Intacct

Look up the vendor's ABN on ABN Lookup, then save it in Sage Intacct. Check the status is active, the name matches and the supplier is registered for GST.

How to stop paying a bill twice in Sage Intacct

Before you enter a bill in Sage Intacct, search the vendor's bills for the same number or amount. Use one reference format and check the pay bills for repeats.

What Pulsify adds

1. Pulsify compares the bank details on each invoice with the supplier's past invoices and your contact in Sage Intacct.
2. It checks the supplier ABN and flags one that is invalid or not registered for GST.
3. It flags a tax ID that differs from the supplier record or is missing.
4. If an email fails sender checks and the sender's domain enforces it, Pulsify holds the email and warns you.
5. Each document gets one signal in the queue: Needs fix, Check or Ready.

Pulsify connects to Sage Intacct. We set up the connection for you. More about invoice fraud checks in Pulsify.

What Pulsify does not do

• Flags are warnings. Call the supplier on a number you already have before paying new bank details.
• Pulsify never moves money.

More help

• Invoice fraud checks for Business Central
• Invoice fraud checks for MYOB Acumatica
• Invoice fraud checks for Sage 200
• Line item coding for Sage Intacct
• Multi-entity accounts payable for Sage Intacct
• PO matching for Sage Intacct
• All Sage Intacct how-to guides

Sources

Last checked 2026-10-19.

• www.intacct.com/ia/docs/en_US/help_action/Accounts_Payable/Approvals/Vendor_approvals/set-up-vendor-approvals.htm
• www.intacct.com/ia/docs/en_US/help_action/Accounts_Payable/Approvals/Vendor_approvals/about-vendor-approvals.htm
• www.intacct.com/ia/docs/en_US/help_action/Accounts_Payable/Setup/Vendors/Set_up/vendors.htm
• www.intacct.com/ia/docs/en_US/help_action/Administration/Audit_trail/Standard/audit-trail.htm